Corporate Legal Assistant

Benesch Law•New York, NY

1d•Hybrid

About The Position

Benesch is seeking a Corporate Legal Assistant for its New York office. This is a hybrid position with work-from-home flexibility. The role involves providing complex and specialized administrative and clerical support to assigned attorneys, assisting with corporate documents, coordinating travel, calendaring, and other support needs. The ideal candidate will be an involved member of the team, proactive, and possess excellent customer service skills. Benesch is a fast-growing law firm recognized for its positive work environment and commitment to diversity, equity, and inclusion.

Requirements

High School Diploma
Three years of corporate experience
Ability to handle multiple priorities at one time
Ability to work well with others
Excellent communication skills
Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word)
Comprehensive knowledge in PDF software
Excellent customer service attitude

Nice To Haves

Experience with InTapp Time
Experience with Intapp Open
Experience with Chrome River Expense Reporting
Experience with Aderant
Experience with Interaction
Experience with iManage

Responsibilities

Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, UCCs, financing and lending, audit letters, etc.
Assist with assembly of pre-closing documents and sets of executed documents for various signatures, corporate formation and dissolution documents and UCC financing statements and amendments.
Prepare shareholder and corporate minutes and maintain corporate record books for various entities.
Manage filing procedures, requirements and e-filing with Secretary of State office, in addition to federal, state and local courts.
Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
Proactively utilize the workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.
Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintain attorney's calendar.
Enter and release attorney's billable time in accordance with firm guidelines.
Review proformas for billings received from the Accounting Department to clients for services rendered.
Perform initial conflict checks and open/close client matters and prepare engagement letters.
Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
Coordinate travel arrangements and track travel expenses for timely reimbursement.
Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.
Proactively participate as a member of the practice group support coverage team.
Stay current in the use of all firm systems and practices.
Perform additional office support duties as assigned/requested.
Maintain confidentiality of all documents and information.