Corporate Intern

OneZero Solutions•Alexandria, VA

1d•Onsite

About The Position

The Corporate Intern provides hands-on support to OneZero's contracts and finance functions. This role is built for a student who wants real exposure to how a government contracting business runs behind the scenes - the contract lifecycle from intake through signature, and the accounting rhythms of timesheets, receivables, payables, and reconciliations. The intern will maintain contract records, prepare draft agreements from approved templates, shepherd documents through electronic signature, and assist the finance team with recurring cycles and month-end support. Success in this role looks like accuracy, follow-through, and discretion: the intern will handle sensitive commercial and financial information and is expected to treat it accordingly.

Requirements

Currently enrolled undergraduate student pursuing a degree in business administration, finance, accounting, legal studies, paralegal studies, contract management, or a related field
Junior or senior standing preferred; rising sophomores with relevant coursework or experience will be considered
Proficiency with Microsoft Office, particularly Word (track changes, document compare) and Excel (sorting, filtering, basic formulas)
Must be a U.S. citizen

Nice To Haves

Coursework or prior internship exposure to contracts, procurement, accounting, or bookkeeping is a plus
Familiarity with government contracting concepts (prime and subcontract relationships, period of performance, contract options) is desirable but not required
Exposure to electronic signature platforms (DocuSign, Adobe Sign) or accounting/timekeeping systems (QuickBooks, Unanet, Deltek) is a plus
Strong attention to detail and accuracy when working with documents, dates, and numbers
Excellent written and verbal communication skills, including professional follow-up with internal and external parties
Strong organizational and time management skills; able to track multiple recurring deadlines without prompting
Ability to work independently and as part of a team, and to ask questions when something looks wrong
Ability to maintain confidentiality and exercise discretion with sensitive business information
Dependable and consistent attendance, particularly around biweekly payroll and month-end close cycles

Responsibilities

Organize and maintain contract files and the contract register, keeping records complete, current, and easy to retrieve
Track contract options, period-of-performance expirations, and recurring reporting due dates; flag upcoming deadlines to the Contracts Manager
Review incoming contract requests for completeness and required approvals before they move forward for processing
Prepare contract and agreement drafts from approved company templates and standard intake information
Prepare non-disclosure agreements (NDAs) from approved templates and track them through execution
Produce clean and redlined document versions and run document comparisons to confirm negotiated changes are captured accurately
Route documents for electronic signature and follow up with internal and external parties until execution is complete
Collect and organize onboarding documentation from subcontractors and consultants, confirming required forms and certifications are on file
Issue timesheet reminders and confirm all timesheets are entered and approved on the biweekly cycle (every other Monday)
Support timesheet reconciliation, researching and resolving discrepancies with employees and managers
Assist with accounts receivable collections, including invoice follow-up, aging review, and documentation of customer communications
Perform accounts payable entry with an emphasis on 1099 vendors, consultants, and subcontractors
Support bank reconciliations by matching transactions, identifying variances, and compiling supporting documentation
Process incoming and outgoing corporate mail, including scanning, distribution, and filing
Maintain organized electronic filing structures and consistent document naming conventions
Prepare status trackers and summaries for contracts and finance leadership
Handle confidential contractual, financial, and personnel information with discretion
Perform other administrative and project-based duties as assigned