Corporate Governance Specialist - Proxy
About The Position
The Corporate Governance Specialist sits within EQ’s Issuer Direct team and supports public-company clients with governance, compliance, and shareholder-meeting activities. The role coordinates accurate, timely delivery of governance-related services and materials, including annual and special meeting support, proxy and shareholder communications, regulatory filing coordination, and maintenance of client records and project documentation. This position serves as a day-to-day operational partner for clients and works closely with internal proxy, transfer agency, compliance, legal, sales, and client service teams. Success is measured through accuracy, responsiveness, adherence to regulatory and client deadlines, effective project coordination, and a consistently high standard of client service.
Requirements
- At least 2 years of experience in corporate governance, proxy services, issuer services, securities operations, legal or corporate secretarial support, investor relations, compliance, or a related client-service environment.
- Working knowledge of public-company governance and shareholder-meeting processes.
- Experience coordinating deadline-driven projects involving multiple internal and external stakeholders.
- Strong attention to detail and ability to review documents, data, and instructions for accuracy and completeness.
- Clear, professional written and verbal communication skills, including the ability to explain status, requirements, and issues to clients and colleagues.
- Ability to organize competing priorities, maintain accurate records, and meet fixed regulatory and client deadlines.
- Sound judgment and ability to recognize risk, protect confidential information, and escalate issues appropriately.
- Proficiency with Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and Teams.
- Collaborative, service-oriented approach and ability to work independently within established procedures.
Nice To Haves
- Familiarity with SEC proxy rules, exchange requirements, and transfer agency concepts.
- Experience with governance, proxy, filing, CRM, or workflow platforms.
- Experience with proxy voting platforms such as Broadridge and Mediant.
- Bachelor’s degree in business, finance, legal studies, communications, or a related discipline, or equivalent relevant experience.
Responsibilities
- Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy-related activities, and associated communications.
- Maintain project plans, calendars, checklists, client records, approvals, and supporting documentation to track milestones and deadlines.
- Assist with the preparation, review, and distribution of proxy materials, meeting notices, ballots, scripts, reports, and other governance-related deliverables.
- Coordinate with clients, counsel, printers, filing agents, transfer agency teams, proxy partners, and other service providers to obtain required information and move projects to completion.
- Support regulatory filing workflows by collecting and validating information for SEC and exchange-related submissions, escalating legal or interpretive questions to the appropriate subject-matter expert.
- Provide day-to-day client support by responding to requests, researching issues, documenting decisions, and communicating status, risks, and next steps.
- Monitor voting and meeting-readiness activities, support preliminary and final reporting, and help reconcile discrepancies before client deliverables are issued.
- Perform quality-control reviews to confirm names, dates, record dates, meeting details, security information, and other critical data are accurate and consistent across materials and systems.
- Identify potential timing, data, compliance, or execution risks and promptly escalate concerns to the appropriate manager or functional partner.
- Partner across Issuer Direct, Transfer Agency, Proxy, Compliance, Legal, Sales, and Client Services to deliver an integrated client experience.
- Maintain current procedures, templates, and process documentation; recommend practical improvements that strengthen controls, efficiency, and service quality.
- Protect confidential client, shareholder, and transaction information and follow applicable information security, recordkeeping, and internal-control requirements.
- Support client onboarding, cross-training, and other team priorities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
