Corporate Functions Coordinator Intern
About The Position
Venture outside the ordinary - TMX Careers The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team. Ready to be part of the action? We are seeking a highly organized, proactive and detail-oriented Corporate Functions Coordinator Intern to join our Global Technology Services (GTS) team. This vital role is responsible for providing comprehensive administrative and event planning support to the GTS leadership team members, ensuring the efficient and smooth operation of daily activities. The ideal candidate will be an excellent communicator and capable of managing multiple priorities in a dynamic technology environment. This role is hybrid (2-3 days/week in the office) - based in Toronto, ON. This role reports to: Head of Corporate Technology Services
Requirements
- Currently enrolled in a college or university program in administrative studies, or a related field
- Ability to work independently and manage multiple tasks effectively
- Strong skills in Google Suite of Products
- Exceptional written and verbal communication skills with a strong focus on building positive relationships with all levels of staff
- Detailed oriented to ensure accuracy
- Highly resourceful and proactive problem solver
- Proven ability to manage time, prioritize tasks, and meet deadlines
- Flexibility and adaptability to changing priorities in a fast-paced environment
Nice To Haves
- Experience in the technology and financial services industry is a significant asset.
Responsibilities
- Work with the Corporate Functions team including executive admin and other admins to help support GTS in the following functions:
- Prepare, edit, and format various GTS documents, including presentations, reports, spreadsheets, org charts and internal communications, ensuring accuracy and professional presentation.
- Proactively manage calendars, schedule meetings and appointments, and coordinate logistics to optimize time for GTS leadership.
- Organize and coordinate various meetings (e.g., team meetings, project reviews, town halls), including preparing agendas, gathering necessary documents, arranging technology (e.g., video conferencing), taking minutes, and tracking action items.
- Act as a primary point of contact, managing email correspondence, drafting professional communications, and providing information or redirecting inquiries as appropriate.
- Explore Google Gemini to automate various tasks across Global Technology Services.
- Perform other related administrative duties and contribute to special departmental projects as assigned by the leadership team.
Benefits
- Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.
- Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
- Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.
- Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!
- Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.
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What This Job Offers
Job Type
Full-time
Career Level
Intern
Education Level
No Education Listed
