Corporate Executive Assistant

PMM - America's Technology Molder•Hudson, MA

3d•Onsite

About The Position

Plastic Molding Manufacturing – America’s Technology Molder is in search of a talented Office Manager to join our team! This role involves daily check-ins with plants to confirm staffing, follow up on actions, and address plant needs, escalating items as necessary. The position also includes standardizing and maintaining processes, templates, and tools such as meeting agendas, RFQ logs, and customer lists. The Office Manager will organize and update company resources like the phone chart and job checklists, coordinate companywide lunch schedules and equipment, and verify plant performance, safety meetings, and facility requirements. Ad hoc research on various topics is also a part of the daily tasks.

Requirements

3+ years of Office Administrator/Office Management or executive assistant experience.
Critical thinking
Prior experience within a manufacturing environment.
Strong experience with MS Office Suite (Excel, Word, etc.), CRM, Teams, ERP and other systems

Responsibilities

Check in daily with each plant - confirm staffing, follow up on actions progress, check for plant needs. Escalate items as needed
Standardize and maintain processes, templates and tools (meeting agendas, RFQ logs, customer lists and tracking sheets)
Organize and update company phone chart, job checklists/responsibilities and other resources as needed
Coordinate companywide lunch schedule and equipment
Verify plants are performing, safety meetings (HVAC PM's, dates etc) and facility requirements
Researching ad hoc; any and all topics
Corporate calendar management
Plan and coordinate executive meetings and travel including agendas scheduling and follow up