Corporate Compliance Administrator

Akhiok-Kaguyak, Inc.• US,

2d•Remote

About The Position

Akhiok-Kaguyak, Inc. (AKI), an Alaska Native Corporation (ANC) with multiple subsidiaries supporting federal government contracts, is seeking a highly organized, proactive, and detail-oriented Compliance Administrator to support corporate compliance, government contracting requirements, quality management systems, and regulatory reporting activities. The Compliance Administrator is responsible for maintaining AKI's centralized compliance calendar, coordinating compliance activities across subsidiaries, tracking regulatory deadlines and certifications, and maintaining accurate documentation to support compliance with applicable federal regulations, contractual obligations, and organizational standards. This position will provide administrative and coordination support for Capability Maturity Model Integration (CMMI), International Organization for Standardization (ISO) management systems, Small Business Administration (SBA) programs, including the 8(a) Business Development Program, and other requirements applicable to AKI and its subsidiaries. The successful candidate will demonstrate exceptional organizational skills, strong communication abilities, accountability, and the ability to work collaboratively across multiple departments. This individual must be capable of independently managing assigned administrative responsibilities while recognizing when compliance matters require escalation to the Chief Operating Officer or other designated leadership.

Requirements

Associate's or bachelor’s degree in business administration, Management, Compliance, Quality Management, or a related field preferred; equivalent relevant experience considered.
Two to four years of experience in compliance administration, government contracting administration, quality management support, document control, or a related administrative position.
Demonstrated ability to maintain detailed tracking systems, compliance calendars, records, and documentation.
Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and SharePoint.
Strong written and verbal communication skills.
Ability to coordinate effectively with multiple departments and levels of management.
High degree of accuracy, confidentiality, professionalism, and attention to detail.
Ability to work independently within established procedures and follow through on assigned responsibilities.

Nice To Haves

Experience working for a federal government contractor.
Familiarity with SBA 8(a) Business Development Program requirements.
Familiarity with Alaska Native Corporations or other SBA-recognized entity-owned businesses.
Experience supporting CMMI appraisals or ISO certification audits.
General knowledge of FAR, DFARS, SAM.gov, and government contractor compliance requirements.
Experience with compliance evidence libraries, document control, corrective action tracking, or audit preparation.
Experience supporting compliance requirements across multiple legal entities or subsidiaries.
Familiarity with quality management systems and process improvement documentation.

Responsibilities

Develop, maintain, and monitor a centralized corporate compliance calendar for AKI and its subsidiaries.
Track regulatory deadlines, annual reporting requirements, certifications, registrations, renewals, audits, and recurring compliance activities.
Maintain subsidiary-specific compliance tracking records to account for differing regulatory, contractual, and program requirements.
Coordinate with Human Resources, Contracts, Accounting, Operations, and executive leadership to obtain information and documentation necessary to support compliance activities.
Monitor approaching deadlines, communicate required actions, and follow up with responsible personnel.
Maintain compliance tracking logs, action item registers, and status reports.
Identify missing documentation, overdue requirements, and potential compliance concerns and escalate them to the COO or appropriate leadership.
Prepare routine compliance updates and reports for the COO and other designated stakeholders.
Monitor regulatory updates, agency announcements, and changes to applicable SBA, CMMI, ISO, and government contracting requirements, and communicate relevant updates to the COO and designated subject matter experts for review and appropriate action.
Support the administration and ongoing maintenance of established CMMI and ISO compliance programs.
Maintain approved process documentation, standard operating procedures, policies, work instructions, and supporting records.
Coordinate preparation for internal assessments, external appraisals, certification audits, and surveillance audits.
Track audit findings, process improvement initiatives, corrective actions, and required follow-up activities.
Assist department representatives in collecting and maintaining objective evidence of compliance.
Monitor document review schedules and coordinate updates to established processes and procedures.
Support employee awareness, training coordination, and documentation associated with CMMI and ISO requirements.
Assist with maintaining ongoing organizational readiness for assessments and audits.
Provide administrative support for SBA 8(a) Business Development Program compliance requirements applicable to AKI subsidiaries.
Track SBA annual review deadlines, required submissions, certifications, and supporting documentation.
Coordinate collection and organization of information necessary for SBA program reporting and annual reviews.
Maintain records supporting ANC ownership, subsidiary organizational structures, and applicable government contracting eligibility documentation.
Assist with maintaining entity registrations, representations, and certifications in SAM.gov and other applicable government systems.
Monitor registration renewals, certification expirations, and reporting deadlines.
Maintain subsidiary-specific compliance files and documentation related to SBA program participation.
Coordinate with Contracts and designated subject matter experts regarding applicable Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and government contracting administrative compliance requirements.
Support preparation and organization of documentation requested during government reviews, audits, and compliance inquiries.
Escalate potential compliance issues or questions requiring regulatory interpretation or management decisions.
Establish and maintain a centralized, organized compliance documentation and evidence library for AKI and its subsidiaries.
Maintain audit-ready records supporting CMMI, ISO, SBA, corporate compliance, and government contracting requirements.
Organize compliance evidence by entity, program, reporting period, and applicable requirement.
Maintain document version control, approval records, review dates, and retention tracking in accordance with established policies.
Coordinate periodic collection and validation of compliance documentation from responsible departments.
Track outstanding evidence requests and follow up to ensure documentation is complete and readily accessible.
Maintain compliance dashboards, trackers, and reporting tools to provide visibility into upcoming deadlines, open action items, and completion status.
Support audit and appraisal preparation by coordinating document requests, schedules, and follow-up activities.
Maintain accurate records of completed compliance activities for future reference and audit purposes.
Maintain a centralized repository of approved corporate policies, procedures, and compliance-related documents.
Coordinate scheduled reviews and updates of established policies and procedures.
Track required compliance training, acknowledgments, certifications, and related documentation.
Assist with preparing compliance summaries, reports, and presentations for leadership.
Coordinate follow-up activities related to audit findings, corrective action plans, and internal compliance reviews.
Support continuous improvement initiatives through organized tracking, documentation, and administrative follow-through.
Provide regular compliance status updates to the COO, including upcoming deadlines, outstanding requirements, and items requiring management attention.
Perform other related administrative and compliance support duties as assigned.