Corporate Aircraft Scheduler Dispatcher

Dollar Tree•Chesapeake, VA

5d•$70,000 - $78,000•Onsite

About The Position

Your organizational skills, attention to detail, and ability to thrive in a fast-paced environment make you a great fit for our Corporate Aircraft Schedule Dispatcher position. Join our dynamic team today and find a rewarding career with a company that values you and all you bring to the table. About Your Role: As a Corporate Aircraft Schedule Dispatcher with Dollar Tree’s Aviation Department, you'll serve as the primary point of contact for planning, scheduling, coordinating, and supporting all company aircraft operations. You'll work closely with executives, executive assistants, flight crews, vendors, and aviation leadership to ensure safe, compliant, efficient, and seamless travel experiences. Your ability to manage complex logistics, maintain confidentiality, and proactively solve problems will be critical to supporting domestic and international flight operations.

Requirements

High school diploma or equivalent required
Minimum 3-5 years of experience in corporate aviation, flight operations, dispatch, scheduling, aviation administration, or a related field preferred
Strong knowledge of FAA regulations, flight operations, aviation weather, airport operations, and flight planning processes
Experience coordinating domestic and international travel logistics
Strong understanding of aviation scheduling systems and trip-support platforms
Exceptional organizational skills and attention to detail
Strong analytical, problem-solving, and decision-making abilities
Ability to manage multiple priorities simultaneously in a time-sensitive environment
Excellent verbal and written communication skills
Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Ability to maintain strict confidentiality regarding executive travel and company operations
Ability to work independently and exercise sound judgment under pressure
Flexibility to provide after-hours, weekend, and holiday operational support when required

Nice To Haves

Associate's or Bachelor's degree in Aviation, Business Administration, Logistics, or a related field
Experience supporting executive travel within a Part 91 corporate flight department
FAA Aircraft Dispatcher certification or other aviation scheduling/operations certifications
Pilot certificate
NBAA Certified Aviation Manager (CAM) coursework or equivalent aviation operations training
Experience with aviation scheduling, reporting, and trip-planning software
Knowledge of customs, immigration, landing permit, and overflight permit requirements

Responsibilities

Schedule and coordinate executive and team member travel utilizing company aircraft in accordance with FAA regulations and company policies
Serve as the primary liaison between passengers, executive assistants, flight crews, and aviation leadership regarding travel requests and itinerary changes
Utilize aviation scheduling and flight planning systems to manage aircraft schedules, crew availability, and passenger requirements
Monitor daily flight operations and communicate schedule updates, delays, or operational changes to stakeholders
Coordinate aircraft utilization based on crew availability, maintenance schedules, airport restrictions, weather conditions, and operational limitations
Recommend efficient and cost-effective travel solutions while maintaining exceptional service standards
Arrange charter, commercial airline, or alternative transportation when company aircraft are unavailable or alternative options are advantageous
Coordinate hotel accommodations, ground transportation, catering, and other travel-related services
Develop and maintain detailed trip itineraries and distribute updates to passengers and flight crews
Evaluate Fixed Base Operator (FBO) options to identify the most cost-effective fuel pricing and service agreements
Coordinate with FBOs, fuel providers, airport authorities, customs agencies, and ground handling vendors
Verify that all passenger services and operational support requirements are in place prior to aircraft arrivals and departures
Maintain current information regarding airport operations, fuel availability, destination requirements, and support services
Coordinate international trip planning, including landing permits, overflight permits, customs and immigration requirements, security protocols, and ground handling arrangements
Ensure passenger and crew documentation complies with international regulations and travel requirements
Maintain knowledge of international operating procedures, entry restrictions, and security requirements
Partner with third-party trip support providers to facilitate safe and compliant international operations
Assist Aviation leadership with maintaining required operating authorizations and permissions
Coordinate with flight crews and aviation management to evaluate trip-related risks and support safe flight operations
Review and distribute Notices to Air Missions (NOTAMs), Temporary Flight Restrictions (TFRs), and operational advisories
Maintain records supporting regulatory compliance, operational control, and departmental audits
Report hazards, safety concerns, incidents, or operational risks through established reporting channels
Participate in the department's Safety Management System (SMS), including risk assessment and continuous improvement initiatives
Maintain current knowledge of aviation regulations, industry standards, and operational best practices
Maintain accurate records for flight schedules, passenger manifests, permits, fuel purchases, trip expenses, and operational documentation
Manage fuel vendor databases, pricing agreements, and fuel procurement programs
Establish and maintain strong working relationships with aviation vendors, service providers, FBOs, transportation companies, and handlers
Process invoices and expenses for fuel, airport fees, hangar charges, permits, maintenance expenses, and vendor services
Assist with budget tracking, expense reconciliation, forecasting, and month-end accrual processes
Coordinate with Accounts Payable to ensure timely processing of invoices and vendor payments
Support reporting requirements by providing operational and financial data as needed
Deliver exceptional customer service while maintaining professionalism, discretion, and confidentiality
Communicate regularly with executive assistants and leadership regarding travel plans and operational updates
Identify opportunities to improve scheduling efficiency, service quality, operational effectiveness, and cost management
Participate in training and professional development programs to enhance aviation operations knowledge
Support departmental initiatives and continuous improvement efforts