Corp Meeting and Events Coordinator II

Love's Travel Stops & Country Stores•Oklahoma City, OK

9d•Onsite

About The Position

The Corporate Meeting & Event Coordinator II is responsible for independently coordinating routine event operations, including intake, calendar management, Event Center scheduling, room readiness, RSVP data, supplies, documentation, and payment processing. This role supports small campus events and provides reliable operational execution with general supervision. The role resolves routine operational issues within assigned scope and escalates issues affecting budget, scope, vendors, contracts, stakeholder expectations, or attendee experience to the assigned Specialist or Manager.

Requirements

2+ years of related event, hospitality, administrative, or operations Experience preferred.
Microsoft Office Suite and general PC skills
Event intake, calendar management, and event documentation
RSVP, attendee data, registration, or event management systems, such as Cvent
Basic accounting, payment processing, expense tracking, and budget documentation
Vendor, venue, catering, travel, room setup, supplies, and logistics coordination
Event timelines, checklists, project tracking, and status reporting
Confidential information handling and records management
Customer service and on-site event support
Written event communications and stakeholder updates
Process improvement and post-event feedback documentation
Strong attention to detail and follow-through
Professional communication and customer-service orientation
Ability to prioritize, multitask, and meet deadlines
Sound judgment and appropriate escalation
Adaptability during changing priorities or event conditions
Teamwork and collaboration with internal and external partners
Problem solving under time-sensitive or high-pressure situations
Discretion and integrity when handling confidential information
Initiative to identify practical improvements
Composure and professionalism during event execution

Nice To Haves

Bachelor’s degree in Event Management, Hospitality, Business, Communications, or a related field preferred. Equivalent work experience may be considered based on role requirements.

Responsibilities

Own routine event operations intake, calendar coordination, Event Center scheduling, room readiness, and logistics checklists.
Coordinate small campus events and standard internal meetings using established processes.
Maintain RSVP systems, rooming lists, attendee data, supply lists, and event files.
Coordinate routine logistics with internal partners and approved vendors, including room setup, food and beverage needs, supplies, and event materials.
Process payments, track routine expenses, and maintain accurate documentation for reconciliation.
Identify and resolve routine operational issues related to intake, calendar coordination, RSVP data, room readiness, supplies, and documentation. Escalate issues that affect budget, scope, vendors, contracts, stakeholder expectations, or attendee experience to the assigned Specialist or Manager.
Provide on-site event support and help ensure the Event Center and meeting spaces are prepared and reset as needed.
Maintain department calendars, event trackers, templates, and shared documentation.
Serve as the Event Photo Administrator / Brandfolder Administrator for the team, including review of uploaded event photos, Brandfolder organization, tagging, metadata, labels, collections, permissions, and final approval before distribution.
Suggest improvements to operational checklists, workflows, and customer experience.
Maintain accuracy and annual review of Standard Operating Procedure (SOPs) documents assigned within role.
Work occasional evenings and weekends as required by event schedules.