Corp HR Specialist - Payroll & Benefits

Twin Rivers Paper Company•City of Little Falls, NY

12h•$75,000 - $95,000

About The Position

Twin Rivers Paper Company, a leading integrated specialty paper manufacturer with a rich history, is seeking a Corporate HR Specialist - Payroll & Benefits. This role is crucial for managing and administering corporate and Madawaska salaried payrolls. The Specialist will serve as the primary HRIS and UKG subject matter expert, supporting system administration, implementations, integrations, reporting, and continuous improvement initiatives across U.S. operations. This position reports to the Manager Payroll & Benefits and will also act as a resource for HR Managers and support staff. The role involves the technical aspects of HRIS, report generation, payroll and tax compliance monitoring, and ensuring locations have trained personnel for payroll backup. A key aspect of this role is leading the organization's transition from manual to automated processes.

Requirements

Associate’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field required.
Minimum of five (5) years of progressive experience in payroll administration required.
Experience administering multi-state payrolls and payroll tax compliance required.
Experience with HRIS systems and payroll applications required.
Thorough knowledge of federal, state, and local payroll laws, regulations, and tax requirements.
Knowledge of payroll accounting principles and general ledger reconciliations.
Working knowledge of employee benefits and retirement plan administration.
Strong HRIS and reporting capabilities, including data management, auditing, analysis, and EDI file management.
Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to manage confidential and sensitive employee information with discretion and professionalism.
Strong analytical, organizational, problem solving, and attention-to-detail skills.
Ability to manage multiple priorities and meet critical deadlines in a fast-paced environment.
Strong written and verbal communication skills with the ability to effectively interact with employees, management, vendors, and regulatory agencies.
Demonstrated ability to train users, document processes, and support continuous improvement initiatives.

Nice To Haves

Bachelor’s degree preferred.
UKG experience strongly preferred.
Experience supporting employee benefits and retirement plan, including 401(k) administration preferred.
Experience supporting both U.S. and Canadian payroll and benefits programs preferred.
Experience with payroll audits, reconciliations, compliance reporting, and vendor management preferred.
Experience supporting system implementations, integration, process improvement, and/or mergers and acquisitions preferred.
Certified Payroll Professional (CPP) certification preferred.
Fundamental Payroll Certification (FPC) preferred.
HR certification (SHRM-CP, SHRM, SCP, or SPHR) is considered an asset.

Responsibilities

Responsible for end-to-end administration and processing of Corporate and Salary payrolls on a biweekly basis, ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations.
Reviews and audits payroll data, including employee earnings, deductions, benefits, garnishments, taxes, and time records; validates payroll calculations; reconciles payroll-related general ledger accounts and liabilities; coordinates funding and payroll transmissions; and resolves payroll discrepancies.
Maintains payroll records, prepares payroll reports, supports payroll tax filings and remittances, coordinates year-end activities, and serves as the primary point of contact for payroll-related inquiries.
Partners with Finance, Benefits, HR, and external vendors to ensure payroll accuracy, compliance, reporting integrity, and successful completion of internal and external audits.
Supports payroll tax administration, audits, compliance reporting, vendor management, financial reconciliation, payroll system interfaces, and employee life cycle transitions across U.S. operations.
Serves as the primary HRIS and UKG subject matter expert for assigned functions, supporting system administration, security, reporting, integrations, implementation activities, user training, and process automation initiatives to improve efficiency and data integrity.
Assists the HR organization in ensuring HRIS initiatives are appropriately prioritized and implemented in a timely manner; supports cross-training of payroll team members; and assists HR teams in transitioning from manual processes to automated solutions.
Keeps appraised of federal, state, and local payroll & taxation regulations to ensure company compliance, communicating new legislation and ensuring appropriate actions and practices are in place.
Serves as the subject matter expert for payroll-related administration of 401(k) and retirement plans, including EDI/interface management, contribution processing, funding support, compliance reporting, and audit activities.
Assists with payroll, retirement plan, and HRIS integration activities related to mergers, acquisitions, and other organizational changes.
Assists the Manager, Payroll & Benefits on onboarding activities for corporate and remote employees regarding payroll, benefits, HRIS, and related employment matters.
Serves as the record keeper and primary point of contact for payroll, retirement plan, workers’ compensation, and other assigned internal and external audits, ensuring timely and accurate reporting and documentation.
Maintains positive working relationships with external vendors and service providers supporting payroll, benefits, retirement plans, HRIS, and compliance related activities.
Supports the administration of employee benefits programs, including health and welfare plans, retirement plans, disability and life insurance programs, annual open enrollment activities, vendor interfaces, billing reconciliation, and benefit related compliance requirements.
Performs other duties and special projects as assigned in support of departmental and organizational objectives.