Coordinator Assc - Coordinator

American Electric Power•Tulsa, OK

21h•Onsite

About The Position

In this role, you'll perform work activities and projects requiring technical knowledge in a safe, effective, efficient and economic accomplishment of assigned objectives under the supervision of your manager. Depending on the needs of the department, this work could focus on outage planning, risk management, operation and maintenance of equipment, new customer requests, new construction, and/or determining work prerequisites and specifications.

Requirements

Bachelor's degree in a related field from an accredited university or college OR Associate's degree with two (2) years' experience in design, operations, planning, construction or maintenance of systems and/or equipment (for Coordinator Assoc Grade 05).
Bachelor's degree in a related field from an accredited university or college OR Associate's technical degree and three (3) years' experience in design, operations, planning, construction or maintenance of systems and/or equipment (for Coordinator Grade 06).
Typically requires a minimum of three (3) years of experience in work activities and projects requiring technical knowledge (for Coordinator Grade 06).
Demonstrate ability to manage time effectively and efficiently.
Show capability of having organizational and planning skills, as well as having an aptitude for accuracy, attention to detail and ability to achieve goals.
Strong written and verbal communication skills.
Listen and identify customer needs/wants.
Effectively communicate with team, management, customers, contractors, vendors and regulatory agencies.
Team player with ability to work and collaborate well with others.
Must be proficient in the operation of computer systems in a Windows environment and have the ability to learn new and complex systems.
Immediate knowledge of Microsoft Excel and ability to develop complex spreadsheets.
Some travel, including overnight, may be required.
On rare occasions, temporary relocation might be required to complete projects.
Ability to apply problem solving skills to resolve technical problems and initiate solution techniques.
Availability to work overtime, call-out overtime and shift work, may be required depending on business unit.
Safely and effectively perform light physical duties at various work sites including home and AEP locations in varying conditions.
Ability to coordinate multiple projects of variable complexity.
Understand and support the policies, values, principles, structure and behavior of AEP.

Nice To Haves

Excel – Advanced Proficiency with ability using and creating Pivot/Advanced Filtering/External Data Integration/formula techniques
SQL – Moderate – Ability to navigate tables, run predefined queries for reporting, and modifying and adjusting basic table queries.
Project Management/Scheduler - Moderate – Understanding of tasks, subtasks, monitoring and managing schedules and joining schedule data from multiple sources.
MS Project/P6/P6 TeamMember – Novice to Moderate Skillset – Desired candidate will be trained to leverage software as needed
PowerBI/PowerQuery/Smartsheet - Moderate
ShareNow/SharePoint – Moderate to Advanced – Operate as a Admin; design and maintain sites
Microsoft Office 365
ServiceNow/Docusign/Maximo/Cognos – common software used to perform daily tasks
Cognos, EcoSys, and/or Maximo experience is Preferred.

Responsibilities

Coordinate work activities of others within work group, team or those external to the company including contractors, vendors as required to resolve routine technical tasks and field work activities.
Prepare forecasts of intermediate projects including cash flows, budget variance monitoring, cost tracking/analysis.
Perform varied assignments demonstrating and providing technical knowledge and analytical techniques to solution of problems or analysis to internal and external customers.
Coordinate and participate in company and contractor meetings covering project work, risk strategy, safety issues and operations and maintenance of equipment.
Make decisions and contribute to team decision making and consensus building.
Create contract requisitions, create work authorizations, create processing change orders, and track Contractor costs.
Participate in the planning and organization of project work activities.
Coordinate with internal and external stakeholders to ensure that work prerequisites and deadlines are met.
Negotiate with vested parties to adjust schedule, cost, and general project coordination due to workload, weather, and other scheduling conflicts.
Document project's risk analysis and generate project risk assessment report.
Work with others in both supplying information and seeking assistance as necessary.
Communicate with stakeholders to update plans, checklists, schedules, statuses, and budgets.
Assist with the proactive management of project risk.
Assist in regular reviews of productivity and performance factors.
Provide training and guidance to lower-level employees as appropriate.
Understand the AEP project management organizational standards and assist in the management of projects to those standards.
Adhere to the guidance and standards put forth by the AEP Project Management Governance Committee.
Administer the change management process associated with programs and projects to properly characterize changes to the project and assess the impact on the project objectives.