Coordinator, Schaefer School of Engineering and Science

Stevens Institute of Technology•Hoboken, NJ

5d•Hybrid

About The Position

Working under the supervision of the Associate Director of Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School of Engineering and Science’s Office of the Dean, Undergraduate Studies. This is a part-time, fixed-term, hybrid position. The schedule is weekdays from 9 a.m. to 2 p.m.; Wednesday and Friday availability is preferred. Off-hours and weekend work may be needed. The Coordinator supports meetings, events, and committees; maintains certificate and award templates and processes award checks for academic events and competitions; coordinates job postings and onboarding for adjunct instructors and course support staff; assists with course scheduling and instructor assignment logistics; and coordinates budgeting, time allocation, payroll, and facility access for teaching and laboratory support staff. Other related duties may be assigned. The hourly base compensation range is $25–$28. Stevens Institute of Technology determines final compensation based on factors including responsibilities, experience, education, skills, internal equity, market data, budget, and relevant credentials. The stated range is base pay and excludes additional compensation. Benefits are referenced in the Stevens Institute of Technology Benefits Guidebook, but specific benefits are not listed in the posting.

Requirements

High school diploma.
At least 1 year of experience in an office setting.
Ability to work weekdays from 9 a.m. to 2 p.m.; Wednesday and Friday availability is preferred.
Ability to work occasional evenings and weekends as needed.
Ability to achieve goals and meet deadlines as a self-starter.
Professionalism and strong interpersonal and organizational skills.
Ability to manage multiple tasks and projects with attention to detail in a fast-paced environment.
Advanced understanding of Microsoft Office, particularly Word, Outlook, Excel, Teams, and PowerPoint.
Proficiency with virtual meeting platforms such as Zoom or MS Teams.
Excellent organizational, written, oral communication, and presentation skills.

Nice To Haves

Bachelor’s degree or an equivalent combination of education and experience.
At least 1 year of experience in higher education.
Skills in designing graphics for fliers and marketing using Canva and other applications.

Responsibilities

Provide administrative and logistical support for meetings, events, and committees, including the Dean’s Undergraduate Student Advisory Council, the SES Undergraduate Curriculum Committee, and the Order of the Engineer ceremony.
Schedule meeting and conference spaces.
Prepare, manage, and distribute meeting agendas and minutes.
Coordinate catering and supply delivery logistics.
Maintain certificate and award templates and process award checks for special academic events and competitions, including the Ansary Entrepreneurship Competition, Gallois Autonomous Robot Competition, and endowed Senior Design awards.
Coordinate job postings and onboarding for adjunct instructors, teaching assistants, lab assistants, and course assistants in Engineering Core courses.
Assist with Workday and Coursedog logistics related to course section scheduling and instructor assignments.
Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.
Maintain facility access information for graduate and teaching assistants and lab monitors.
Perform other related duties as needed.