Coordinator

Stony Brook University•Stony Brook, NY

9d•Onsite

About The Position

The coordinator will provide administrative support to the Dental Clinic. This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

Requirements

Bachelor's Degree (foreign equivalent or higher) from a college or university program accredited by an agency recognized by the Council for Higher Education Accreditation (CHEA).
Two (2) years of full-time administrative experience with at least one (1) of those years being in a medical/dental office setting.

Nice To Haves

Bilingual in English and Spanish.
Experience working in a dental office or dental clinic.
Computer experience with dental software.
Supervisory experience.

Responsibilities

Implement policies and procedures as directed by the Program Director and the Dental Care Center Office of Clinic Affairs.
Monitor and support student and resident compliance with directives, i.e., scheduling, monitoring attendance, productivity, time management, etc.
Coordinate all scheduling of patient appointments for treatment, consultation, emergency procedures, operating room, sedation and recall maintenance for program residents and faculty. Tasks include coordinating with group homes, parents/guardians, obtaining proper consents, and tracking completion of pre-surgical testing documentation, etc.
Obtain and monitor compliance with all patient-related forms, including but not limited to, Memorandum of Understandings between SDM and patient residences/group homes, initial patient registration information, receipt of patient medical history forms, requested medical clearance forms, and requested consent forms.
Coordinate patient assignments to residents and students to ensure a comprehensive mix of patients, which are consistent with the educational needs as directed by the Course Director and the Program Director.
Work with the Program Director to assist in creating the fellows rotation schedule.
Review electronic patient charts for accuracy: evaluate for missing/incomplete entries, appropriate signatures, and compliance with current medical intake forms, consent forms, HIPAA documents and other necessary forms.
Ensure insurance is current and prior insurance authorization is attained prior to patient care and operating room visits. This would include working with the DCC Revenue cycle area to monitor and track completion of Medicaid Threshold Override forms, track "accounts receivable" reports.
Assist with recruitment of fellows/residents for the program.
Assist with processing registration of incoming fellows/residents.
Assist with incorporating residents from other affiliated institutions through the program.
Assist with annual orientation for all new fellows and residents regarding the program.
Other duties or projects as assigned as appropriate to rank and departmental mission.