Coordinator, Workplace Services

United Talent Agency • Los Angeles, CA

10d • $28 - $30 • Onsite

About The Position

UTA seeks a Workplace Services Coordinator to support daily facility operations and create a safe, efficient, and welcoming workplace experience. This customer-facing role supports workplace operations through vendor coordination, office moves, event support, and facility-related projects. The ideal candidate is service-oriented, proactive, and thrives in a fast-paced environment. This position is based in Beverly Hills, California.

Requirements

• 2+ years of experience in facilities, workplace services, office management, project coordination, or a related role.
• Experience supporting facility operations, vendor management, workplace services, and administrative processes.
• Strong customer service, communication, and interpersonal skills.
• Strong organizational and problem-solving skills with the ability to manage multiple responsibilities and follow through on solutions.
• Familiarity with workplace safety standards and CMMS/work order systems.
• Self-starter who learns quickly, exercises sound judgment, and remains calm under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds.
• Flexibility to work overtime and weekends as business needs require.

Responsibilities

• Conduct daily building inspections to ensure the facility is clean, safe, organized, and operating efficiently.
• Maintain compliance with OSHA and fire safety standards by ensuring workspaces remain hazard-free and well-maintained.
• Coordinate and track facility work orders from initiation through completion, researching, resolving, and escalating issues as needed.
• Coordinate with vendors and contractors supporting workplace operations and facility projects.
• Maintain vendor records, service contracts, and project documentation.
• Process invoices accurately, route them for approval, and maintain financial records.
• Set up and break down meetings, company events, and special functions, including arranging tables, chairs, heat lamps, and other equipment.
• Respond promptly to employee requests, questions, and workplace concerns.
• Support office relocations, departmental moves, renovations, and workplace reconfigurations.
• Prepare workstations for new hires by coordinating furniture, equipment, and office supplies.
• Perform light maintenance and general handyman tasks, including furniture assembly, hanging artwork, moving office furniture, repairing desks and chairs, and lifting or unloading supplies.
• Identify opportunities for process improvements and proactively report facility deficiencies.
• Support workplace projects outside of normal business hours, including overtime and weekend work when required.

Benefits

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed