Coordinator, Trade Marketing

Horizon Media•New York, NY

5d•Onsite

About The Position

The Coordinator, Trade Marketing reports to the SVP, Industry Trade Partnerships, Co-Marketing & Events and provides operational and project coordination across Horizon's growing Trade Marketing function. Trade Marketing serves as the connective tissue between Horizon's brand, partners and the broader industry, driving meaningful engagement through events, partnerships, sponsorships, commercial alliances and executive thought leadership. This role is instrumental in ensuring those initiatives are executed efficiently, stakeholders remain aligned and the team operates with consistency and excellence. The Coordinator will work across a broad portfolio of initiatives, providing day-to-day operational support while helping build the processes, organization and infrastructure that enable the Trade Marketing function to scale. This role will also contribute to broader Corporate Marketing initiatives and special projects as business priorities evolve.

Requirements

1–3 years of experience in marketing, event marketing, project coordination, partnerships or a related field.
Outstanding organizational skills with exceptional attention to detail and the ability to manage multiple concurrent priorities.
Strong written and verbal communication skills with a collaborative, customer-service mindset.
Demonstrated ability to manage projects, coordinate stakeholders and maintain organization across complex initiatives.
Resourceful, proactive and adaptable with a willingness to learn and take ownership.
Proficiency in Microsoft Office Suite

Nice To Haves

experience with project management and event management platforms is a plus.
Marketing, event management or project management coursework or certifications are a plus but not required.

Responsibilities

Coordinate project plans, timelines, deliverables and communications across Horizon's Trade Marketing initiatives.
Support execution of programs spanning industry events, sponsorships, commercial partnerships, alliance marketing, executive thought leadership and co-marketing initiatives.
Prepare presentations, briefing materials, status reports and internal communications that support project execution.
Maintain project documentation, meeting notes, action trackers and shared resources to ensure programs remain organized and on schedule.
Support planning and execution of Horizon's industry conferences, client events, executive experiences and sponsorship activations.
Coordinate attendee registration, travel logistics, speaker materials, shipping, production schedules and onsite logistics.
Manage event calendars and operational timelines while collaborating with internal stakeholders and external vendors.
Support post-event reporting, budget reconciliation and program recaps.
Coordinate sponsorship deliverables, partner communications, promotional timelines and marketing assets.
Track contractual obligations, activation milestones and partner deliverables across Horizon's commercial partnership portfolio.
Support alliance marketing and co-marketing initiatives by coordinating assets, timelines and communications.
Maintain organized records and documentation across active programs.
Assist with budget administration including purchase orders, invoice processing, expense tracking and financial reconciliation.
Maintain reporting dashboards and operational trackers that provide visibility into project status and program performance.
Support vendor onboarding and administrative processes as needed.
Provide project coordination and administrative support across broader Corporate Marketing initiatives as business priorities require.
Contribute to special projects that support departmental objectives and operational excellence.
Participate in team meetings, training and ongoing process improvement initiatives.