Coordinator, Technical - Creative

Universal Orlando•Orlando, FL

About The Position

At Universal Creative, the Coordinator, Technical supports the development of large, multifaceted themed attractions by managing ride/show engineering project correspondence and administrative and document-control functions. The role helps ensure that project documentation and related development, facility, and construction activities are completed in accordance with established policies and procedures. It coordinates documentation and information across project divisions, Universal teams, contractors, and vendors, and supports project management with timely, accurate status tracking and reporting.

Requirements

High school degree or GED required.
Minimum of 3–5 years of project management, construction, engineering, or technical theater-related experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office software.
Familiarity with standard concepts, practices, and procedures in the construction field.
Strong verbal and written communication skills, including the ability to work with company departments, vendors, and contractors.
Good organizational, analytical, and problem-solving abilities.
Detail-oriented, with the ability to coordinate multiple activities simultaneously in a fast-paced environment and use resources effectively and efficiently.
Ability to work independently with little to no direction, focus on business priorities, and follow through persistently.
Ability to represent the company with high moral and ethical conduct.

Nice To Haves

Bachelor’s degree in Construction Management or an engineering/technical-related field preferred.
Prolog management system experience preferred.

Responsibilities

Manage project action items and processes, including document-control and vendor/subcontractor transmittals, meeting minutes, requests for information (RFIs), correspondence, spreadsheets, quality checks of directives and potential change orders (PCOs), and daily reports.
Initiate and close out documentation in accordance with established policies and procedures.
Coordinate with Responsible Individuals and Compliance Management to track and report vendor deliverable status to Project Management on an ongoing basis.
Partner with Legal to communicate project updates, scope revisions, and schedule changes to contractors and vendors.
Partner with Finance to support accurate commitment of project expenditures and timely, accurate processing of directives and change orders.
Identify ways to improve the efficiency and accuracy of project documentation processes that affect the overall project schedule.
Prepare overall project correspondence.
Assist with implementation of and compliance with established project documentation policies and procedures.
Follow established Universal Orlando Environmental, Health & Safety policies, procedures, training, and team member involvement activities.
Perform other duties as assigned.