Coordinator, Technical - Creative

Universal Orlando•Orlando, FL

About The Position

The Coordinator, Technical is responsible for preparing and managing ride/show engineering project correspondence and administrative and document-control functions for the development of large, multifaceted themed attractions. The role ensures documentation is completed in accordance with established policies and procedures and supports project development, facility, and construction functions. This includes accurate and timely entry of action items and processes, transmittals, daily reports, meeting minutes, and tracking systems for the ride/show engineering project team. The position works within the project management system for an assigned project, coordinates correspondence between Universal and contractors/vendors, and helps ensure fully integrated information is distributed across project divisions.

Requirements

High school degree or GED.
Minimum of 3–5 years of project management, construction, engineering, or technical theater-related experience, or an equivalent combination of education and experience.
Proficiency in Microsoft Office software.
Familiarity with standard concepts, practices, and procedures within the construction field.
Strong verbal and written communication skills and ability to work with internal departments, vendors, and contractors.
Good organizational, analytical, and problem-solving abilities.
Attention to detail and ability to coordinate multiple activities simultaneously in a fast-paced environment while using resources effectively and efficiently.
Ability to work independently with little to no direction, focus on business priorities, and follow through persistently.
Ability to represent the company with high moral and ethical conduct.

Nice To Haves

Bachelor’s degree in Construction Management or an Engineering/Technical-related field.
Proficiency with the Prolog management system.

Responsibilities

Manage project action items and documentation processes, including document-control and vendor/subcontractor transmittals, meeting minutes, requests for information, correspondence, spreadsheets, quality checks of directives and potential change orders, and daily reports; initiate and close out documentation according to established procedures.
Coordinate with Responsible Individuals and Compliance Management to track and report vendor deliverable status to Project Management on an ongoing basis.
Partner with Legal to communicate project updates, scope revisions, and schedule changes to contractors and vendors.
Partner with Finance to ensure accurate commitment of project expenditures and timely, accurate processing of directives and change orders.
Identify ways to improve the efficiency and accuracy of project documentation processes that support the overall project schedule.
Prepare project correspondence and assist with implementing and complying with project documentation policies and procedures.
Follow established Environmental, Health & Safety policies, procedures, and training, and participate in team member involvement activities.
Perform other duties as assigned.