Coordinator, Talent Acquisiton

Fairstone Bank•Montreal, QC

24d•$50,000 - $55,000•Hybrid

About The Position

The Recruitment Coordinator plays a key role in supporting the Talent Acquisition team throughout the full hiring cycle. The role is responsible for scheduling interviews, maintaining accurate records in the applicant tracking system, preparing and updating job postings, and ensuring the smooth administration of background checks for branch locations. In addition, the Recruitment Coordinator supports recruiters with candidate communications, offer-related documentation, onboarding preparation, and recruitment reporting. The Recruitment Coordinator is focused on delivering a positive experience for both candidates and hiring managers, providing timely and professional service, and contributing to process improvements and ongoing compliance with hiring standards.

Requirements

Post‑secondary education in Human Resources, Business Administration, or a related field (or equivalent work experience).
1–2 years of experience in talent acquisition coordination, HR administration, or a similar support role is an asset.
Bilingual proficiency in English and French (written and verbal) is required.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent communication and customer-service skills, with a professional and approachable demeanor.
High attention to detail and accuracy, especially when handling confidential information.
Familiarity with background check processes and/or working with multiple branch locations is an asset.
Experience with ATS systems, and Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

Provide day‑to‑day support to the Talent Acquisition team throughout the hiring process.
Schedule interviews, assessments, and meetings between candidates and hiring managers as required.
Track candidate progress and maintain accurate, timely records within the Applicant Tracking System (ATS), Workday.
Prepare job postings, ensure roles are published across required platforms, and assist with posting updates as needed.
Act as the main point of contact for all background checks for branch locations.
Coordinate with our background check vendor to initiate, monitor, and close cases.
Troubleshoot and resolve issues or delays in partnership with the TA team and branch leadership.
Ensure all documentation is complete, compliant, and stored appropriately.
Assist recruiters with candidate communication, follow‑ups, and status updates.
Support the preparation of offer documentation and onboarding materials as required.
Help maintain recruitment dashboards, trackers, and reporting tools.
Contribute to process improvements, documentation, and workflow optimization.
Provide timely, professional, and courteous communication to candidates and stakeholders.
Uphold a high‑quality experience for all applicants and internal clients.
Support adherence to hiring policies, compliance standards, and confidentiality requirements.

Benefits

Award-Winning Culture: We’re proud to be recognized as a Great Place to Work Canada 2025 and one of Montreal’s Top Employers 2025 by Canada’s Top 100 Employers.
Work-Life Balance: Enjoy flexibility with our hybrid work model designed to support your lifestyle.
Time to Recharge: Generous vacation based on your role, statutory holidays, plus 6 wellness days to prioritize your well-being.
Compensation Package: Competitive base salary plus an annual incentive bonus tied to performance.
Comprehensive Benefits: Robust health and dental coverage through Manulife, as well as virtual healthcare through Dialogue.
Future-Ready Savings: Group Retirement Savings Plan with up to 7% employer match.
Exclusive Perks: Discounts from top retailers via WorkPerks, plus location-based perks like gym memberships and Toronto Bike Share.
On-Site Fitness: Gym access at our London and Montreal offices.
Continuous Growth: Education Assistance Program and Fairstone Academy for training and skill development.
Family Support: Parental leave top-up program to help you during life’s big moments.
Community Impact: One paid volunteer day to give back to causes that matter to you.