Coordinator, Special Initiatives & Projects

Fraser Health • Surrey, BC

3d • Onsite

About The Position

Bring your project coordination, relationship-building, and analytical skills to this exciting opportunity as a Coordinator, Special Initiatives & Projects within Fraser Health's Planning, Transformation, and Infrastructure – Corporate Support & Results Office (CSRO). In this role, you will work closely with Directors, Managers, Project Sponsors, clinical leaders, and frontline stakeholders to coordinate and support the implementation of strategic initiatives and improvement projects that enhance healthcare delivery across Fraser Health. Build on your education and career experience as you coordinate and support Fraser Health and Ministry of Health projects and initiatives, ensuring timelines, deliverables, and project objectives are met. Collaborate with Directors, clinical staff, and project teams to develop project scope, work plans, and implementation strategies. Serve as a key communication link among stakeholders, facilitating information flow and supporting project advancement. Conduct literature reviews and research on evidence-based and best practices to support project planning and decision-making. Analyze, summarize, and present findings, recommendations, briefing notes, and reports to stakeholders. Demonstrated experience applying data analytics and business intelligence methodologies, including solid Power BI development skills, to translate complex financial and non-financial data into meaningful performance reports, actionable insights, and improved business decisions. Coordinate activities among internal and external partners, including Health Authorities and the Ministry of Health. The coordination includes scheduling forums, committee meetings, and stakeholder sessions; preparing agendas and supporting materials; and managing meeting calendars and records, transcripts, and action items. Monitor project schedules, milestones, funding, and expenditures, providing regular updates on project and budget status as well as variance analysis for both capital and operating projects and initiatives. Coordinate processing requests for payments, invoices, and ongoing support for the department. Support quality improvement and process enhancement and standardization initiatives to find efficiencies and effectiveness in operations and participate in committees and working groups as required. This is an excellent opportunity to join Fraser Health's Corporate Support & Results Office (CSRO) and contribute to initiatives that support quality improvement, operational excellence, and better outcomes for patients, clients, residents, and families.

Requirements

• Bachelor's degree in Business Administration, Health Sciences, or a related field.
• Two (2) years' recent related project coordination and/or project support experience, preferably within a healthcare environment.
• Demonstrated experience in data analytics and business intelligence, including the development of Microsoft Power BI dashboards, reports, and visualizations to support both financial and non-financial performance monitoring, project evaluation, financial analysis, and evidence-informed decision-making.
• Demonstrated ability to coordinate information and facilitate collaboration among diverse stakeholder groups.
• Strong research, analytical, and presentation skills with the ability to develop recommendations based on evidence and best practices.
• Demonstrated ability to coordinate information among a variety of stakeholders.
• Ability to liaise and facilitate among stakeholder groups to achieve agreement and consensus.
• Ability to conduct research and evaluate best practices related to designated initiative or project areas.
• Ability to exercise tact and discretion in dealing with external agencies such as Health Authorities and Ministry of Health.
• Ability to gather, summarize and present information to various groups and stakeholders.
• Ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.

Nice To Haves

• Experience and background in operational engineering and/or finance is preferred.
• An equivalent combination of education, training, and experience may be acceptable.

Responsibilities

• Facilitates and coordinates project support to Directors, Project Sponsors, Management Teams and Clinical Front Line stakeholders on assigned projects and initiatives sponsored by Fraser Health or Ministry of Health.
• Collaborates with appropriate Director, clinical staff and project teams to obtain input in developing project scope, methodology and deliverables.
• Collaborates with internal clinical staff and external stakeholders such as Health Authorities and Ministry of Health as required/appropriate to gather, clarify or share information.
• Develops information-gathering criteria and conducts literature reviews from a variety of sources related to evidence-based and best-practice methodologies appropriate to variety of projects/initiatives.
• Utilizing relevant literature, key metrics and best-practice outcomes and processes, evaluates and summarizes information findings; prepares summary reports and briefing notes to document and present data and information; develops conclusions and recommendations for presentation to Director and appropriate stakeholders to support development of project scope and outcomes.
• Collaborates with the Director, clinical staff and project teams to obtain input regarding project scope and deliverables; develops project timeframes and required actions for review and approval. Serves as communication link for required information, processes and timelines to team members to facilitate project advancement through all stages.
• Maintains knowledge of the project schedule(s), deliverables and commitments as set out in project charters and other work plans.
• Coordinates information flow related to the projects; with/among teams; communicates directly with Directors, teams and stakeholders; assists in development of strategy for the Clinical Implementation Team.
• Facilitates liaison between project teams and clinical program leads to ensure that standards and policies are developed in accordance with needs and standards of other departments and end users.
• Monitors project expenditures, reports on variances and informs Director on budget status on a regular basis.
• Provides input and assists in work processes related to Quality and Improvement.
• Participates on assigned internal and external committees as appropriate.

Benefits

• Comprehensive, 100% Employer-Paid Benefits
• Generous Vacation Time: eligible employees can earn up to four weeks of vacation to recharge and relax.
• Benefit Portability: Seamlessly transfer your benefits from another HEABC employer.
• Immediate Pension Enrollment: Secure your future with a defined municipal pension plan from day one.
• Maternity Top-Up: Receive an 87% top-up during maternity leave.
• TransLink Pass Subsidy: Save on commuting costs with a 50% subsidy on TransLink passes
• Additional employee discounts and perks available.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level