Coord,Special Events

The University of New Mexico • Albuquerque, NM

9d • Onsite

About The Position

This on-call position provides as-needed awards and event support to Graduate Studies for one academic year. The primary responsibility is supporting the Scholarships and Fellowships Awards Committee and assisting with the planning, organization, launch, and execution of two showcase events: LoboBites during the fall term and the Graduate Poster Showcase during the spring term. The role works collaboratively with Graduate Studies staff, committee members, graduate students, faculty, and other university partners to help ensure committee activities and events are well organized, communicated, and successfully implemented.

The position provides administrative and logistical support throughout the academic year, including coordinating committee meetings, timelines, materials, and communications; assisting with application and award-review activities according to established processes and deadlines; communicating schedules, materials, action items, and award-related information; and tracking deadlines, submissions, decisions, and other information needed for an efficient awards process.

This position is not benefits eligible. A pre-employment criminal background check is required. Employees working in patient care or clinical areas must comply with the University's influenza vaccination requirement. The position is based at the Main campus in Albuquerque, New Mexico, and is not eligible for remote work.

Requirements

• High school diploma or GED.
• At least 3 years of experience directly related to the duties and responsibilities specified; completed degrees above the minimum education requirement may substitute for experience on a year-for-year basis.
• Must pass a pre-employment criminal background check.
• Employees who provide services or work in patient care or clinical areas must comply with the University's influenza vaccination requirement.

Responsibilities

• Provide on-call administrative and logistical support to Graduate Studies and the Scholarships and Fellowships Awards Committee throughout the academic year.
• Assist with coordinating committee meetings, timelines, materials, communications, and other administrative needs.
• Help organize application and award-review activities according to established Graduate Studies processes and deadlines.
• Communicate with committee members and Graduate Studies staff regarding schedules, materials, action items, and award-related activities.
• Assist with tracking deadlines, submissions, decisions, and other information needed to support an efficient awards process.
• Assist with planning, organizing, launching, and executing LoboBites during the fall term and the Graduate Poster Showcase during the spring term.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED