Coordinator, Special Events

DIAMOND BASEBALL HOLDINGS LLC•Corpus Christi, TX

1d•Onsite

About The Position

The Corpus Christi Hooks are seeking an enthusiastic candidate to drive the development of the marketing, sales and execution of events and special events at the Whataburger Field. This role will encompass the planning, execution and completion of events with a variety of associated accountabilities. This position has a strong emphasis in relationship building skills and requires personal drive, determination, and hard work in a fun, fast-paced environment.

Requirements

Excellent interpersonal and communication skills as well as the ability to work in a fast-paced environment and manage multiple tasks.
Outstanding computer skills including MS Office products are necessary
Must be able to work holidays, evenings, and weekends.
1 - 3 years of related experience with a working knowledge of local and/or regional markets, event or venue operations, sales or marketing in the event industry is required.
Bachelor's degree in business, facility/hospitality/sport management or similar.
Ability to learn all video board and sound related equipment and basic functions.

Responsibilities

Support on-site operations for all non-baseball events at the Whataburger Field and serve as a day-to-day contact for clients and vendors.
Assist with events from start to finish, including walkthroughs, gathering rate information, coordinating contracts, pre-event planning, food and beverage details, staffing support, load-in/out coordination, event execution and post-event wrap-up.
Participate in internal and external meetings as needed, including walkthroughs, tours, menu reviews, and pre-shift meetings.
Coordinate internal staffing schedules and help arrange third-party vendors for event set-up, tear-down and execution.
Maintain strong working relationships with operations, grounds, food & beverage, marketing, sales and other internal teams.
Support outreach efforts by preparing materials, responding to inquiries, and helping with follow-up to generate new event leads.
Assist with research, planning and coordination of special event opportunities for both outside rentals and events tied to existing baseball operations.
Work with marketing to support “events within events” and other initiatives that help drive engagement and revenue on game days.
Help maintain relationships with local event planners, vendors and partners to support event success.
Assist with executing the marketing plan for stadium events, including updating website event information, social media details and rental materials.
Work with the creative team to provide information needed for marketing collateral and presentations.
Compile and distribute event details and communication to internal departments in a timely manner.
Provide strong customer service to clients before, during and after events.
Maintain a positive and professional attitude at all times.
Record post-event notes and assist with follow-up documentation.
Support preparation of event-related reports and tracking, including invoices, payments and basic event summaries.
Coordinate with the stadium concessionaire on menu details and catering needs for events.
Perform additional duties as assigned, including tarp pulls and game day responsibilities.