Coordinator, Security & Safety

Houston Livestock Show and Rodeo•Houston, TX

4d•Hybrid

About The Position

Under direct supervision, this role provides support to the Senior Manager, Operations by coordinating Show-related security and safety operations. Key responsibilities include serving as Staff Coordinator for assigned committees, supporting committee operations and budgets, managing incident documentation and communications, assisting with the Show credential process, and performing related department responsibilities to promote safe, efficient, and well-aligned operations.

Requirements

Bachelor’s degree from a four-year college or university plus one to two years of related experience and/or training; or an equivalent combination of education and experience.
Ability to interpret business, technical, and regulatory information.
Ability to prepare reports, correspondence, and procedures.
Ability to communicate effectively with leadership, partners, customers, and the public.
Strong communication skills.
Strong customer service skills.
Strong organizational skills.
Strong technology skills.
Must be project-oriented.
Must be self-directed.
Ability to learn security, safety, incident reporting, and scheduling systems in a fast-paced environment.
Working knowledge of Excel.
Working knowledge of Word.
Working knowledge of basic accounting principles.
Working knowledge of cash management.
Must exercise discretion, sound judgment, and confidentiality when handling sensitive information.
Ability to meet the physical requirements of the role, with reasonable accommodation as applicable.
Duties may require sitting, standing, walking event grounds, climbing, balancing, stooping, kneeling, crouching, crawling, responding to operational needs, working extended hours and lifting or moving 50 or more pounds.

Nice To Haves

Experience with event security.
Experience with safety operations.
Experience with emergency preparedness.
Experience with radio communications.
Experience with incident management.

Responsibilities

Serve as Staff Coordinator for assigned committees (e.g., Medical and Safety Committee), communicating Show policies, management decisions, and operational expectations to committee officers, chairmen, leadership, and volunteers.
Provide administrative support and direction to assigned committees, acting as a liaison between the Show and committee leadership regarding responsibilities, policy adherence, and operational needs.
Coordinate committee meetings and events, including room reservations, setup, hospitality, audiovisual needs, contracts, and communication with staff, volunteers, and vendors.
Coordinate with committee leadership and personnel to order and distribute parking passes and credentials, request supplies and equipment, and prepare correspondence.
Coordinate committee budget planning, reporting, and monitoring, and communicate budget status to committee leadership.
Support the Senior Manager, Operations in coordinating security personnel for Showtime operations, including scheduling, payroll, and security office coordination.
Provide administrative support for emergency planning efforts, including tracking, collecting, and organizing the Crisis Communication Plan and Committee Emergency Action Plan submissions.
Track radios, keys, credentials, signage, protective equipment, first aid supplies, and other Security & Safety assets.
Process invoices, purchase requests, expenditure tracking, procurement records, and expense reconciliations.
Support the Senior Manager, Operations with the annual credential process, including implementation, printing, distribution, tracking, and communications.
Monitor department phones and shared inboxes, respond to inquiries, and route information appropriately.
Assist with the training, direction, and coordination of seasonal employees, contractors, and volunteers supporting Security & Safety operations.