Coordinator, Script Clearance

Sony Pictures Entertainment•Culver City, CA

About The Position

The Script Clearance Coordinator works in the Script Clearance Department, a division of the Intellectual Property Department within the SPE Legal Department. The department identifies and resolves legal script clearance issues for film, television, and virtual reality productions to help prevent legal claims and litigation under the company’s E&O insurance policy. The Coordinator supports Script Clearance Analysts and communicates with production personnel across multiple projects from pre-production through completion. The role combines administrative, coordination, and clearance support. Duties include preparing and distributing memos, drafting clearance request letters and legal release forms, maintaining reports and project records in SCOUT (Script Clearance Online Utility Tool), tracking scripts and clearance items, scheduling screenings and meetings, assisting with research, and processing payments for licensed materials and talent. The Coordinator reviews written materials for accuracy, manages correspondence across projects, follows up on outstanding requests, and handles standard office responsibilities. The position requires prompt, organized work in a fast-paced, time-sensitive environment and discretion when handling confidential legal and production information.

Requirements

1–2 years of prior experience supporting motion picture or television production, legal, or business affairs teams.
Ability to collaborate effectively while managing multiple projects in a fast-paced, time-sensitive setting.
Self-motivated, detail-oriented, and well-organized, with the ability to prioritize tasks and meet deadlines amid high-volume workflows.
Excellent written and verbal communication skills, strong organizational skills, sound judgment, and a high degree of discretion with confidential and sensitive legal and production information.
Strong computer proficiency, including MS Word, Excel, and PowerPoint.
Fast, accurate typing and strong proofreading skills.
High school diploma or equivalent required.

Nice To Haves

College degree preferred.

Responsibilities

Assist with initial script clearance report memos and clearance report spreadsheets using SCOUT.
Add and track clearance requests, releases, and issues in SCOUT; upload reference images and update item statuses throughout the clearance process.
Support preparation of memos related to script revisions and update pending-item statuses.
Generate and distribute SCOUT status reports to productions and internal project distribution lists.
Review incoming clearance requests received through SCOUT or email and coordinate next steps with the assigned Analyst.
Draft permission request letters and legal Release forms for Analyst review.
Coordinate request priorities with Script Clearance Analysts across multiple projects and follow up on urgent items.
Submit clearance requests to the Research Department or provide supporting materials to Analysts as needed.
Review signed Releases or permission letters for revisions or deletions, notify the Analyst, and record responses in SCOUT and Legal Files.
Answer incoming telephone calls and assist Analysts with follow-up calls on pending clearance items.
Route incoming mail and correspondence to the appropriate Analyst and attach response documents as needed.
Track incoming scripts and revisions and route them to the appropriate Analyst.
Maintain project records for assigned productions, including titles, shooting schedules, crew lists, and related production documents.
Monitor Scenechronize for new scripts and revision pages.
Schedule meetings and departmental screenings and coordinate calendars.
Order office and departmental supplies.
Process departmental billing and invoices, including license fee payments, research services, and other miscellaneous payments.
Liaise with Accounting and other studio departments on behalf of the department as needed.
Review dailies, DVD behind-the-scenes footage, deleted scenes, advertising, publicity, and merchandising materials on an as-needed basis.
Support distribution of advertising and promotional restrictions memos.
Participate in weekly department meetings and attend relevant MCLE lectures to remain current on entertainment law and script clearance issues.
Stay informed about clearance-related developments and participate in departmental discussions.
Handle standard office duties, including maintaining legal documents and managing incoming mail.