Coordinator, Script Clearance

Sony Pictures Entertainment•Culver City, CA

5d•$50,000 - $65,000

About The Position

The Script Clearance Department is part of the Intellectual Property Department within the SPE Legal Department. It identifies and resolves legal script clearance issues for SPE film, television, and virtual reality productions, as required by the company’s E&O insurance policy to help prevent legal claims and litigation. The Coordinator works closely with Script Clearance Analysts and communicates with production personnel across multiple television and film projects from pre-production through completion. The role provides administrative and operational support, including preparing and distributing memos, drafting clearance request letters and legal release forms, maintaining script clearance reports in SCOUT (Script Clearance Online Utility Tool), logging scripts, scheduling screenings, assisting with research, and processing payments for licensed materials and talent. Coordinators review memos, request letters, and Material Release forms, manage correspondence across projects, follow up on outstanding clearance requests, and respond promptly to production teams in a fast-paced, time-sensitive environment. Standard office duties include answering telephones, handling mail, maintaining legal documents, ordering supplies, and coordinating meetings.

Requirements

1–2 years of prior experience supporting motion picture or television production, legal, or business affairs teams.
Ability to work collaboratively in a team while managing multiple projects in a fast-paced, time-sensitive setting.
Self-motivated, detail-oriented, and well-organized, with the ability to prioritize tasks and meet deadlines under high-volume workflow demands.
Excellent written and verbal communication skills, strong organizational skills, sound judgment, and discretion in handling confidential and sensitive legal and production-related information.
Strong computer proficiency, including MS Word, Excel, and PowerPoint.
Fast, accurate typing and strong proofreading skills.
High school diploma or equivalent required.

Nice To Haves

College degree preferred.

Responsibilities

Assist with preparing initial script clearance report memos and clearance report spreadsheets using SCOUT.
Add and track clearance requests, releases, and issues in SCOUT; upload reference images and update item statuses throughout the clearance process.
Support preparation of memos related to script revisions and update the status of pending items.
Generate and distribute SCOUT status reports to productions and internal project distribution lists.
Review incoming clearance requests received through SCOUT or email and coordinate next steps with the assigned Analyst.
Draft permission request letters and legal Release forms for Analyst review.
Coordinate with Analysts to prioritize requests across projects and follow up on urgent items.
Submit clearance requests to the Research Department or provide supporting materials to Analysts as needed.
Review signed Releases or permission letters for revisions or deletions, notify the Analyst, and record responses in SCOUT and Legal Files.
Handle incoming telephone calls and assist Analysts with follow-up calls on pending clearance items.
Route incoming mail and related correspondence to the appropriate Analyst, attaching response documents as needed.
Track scripts and script revisions received and route materials to the appropriate Analyst.
Maintain and update assigned production records, including titles, shooting schedules, crew lists, and related documents.
Monitor Scenechronize, the script repository, for new scripts and revision pages.
Schedule meetings and departmental screenings and coordinate calendars.
Order office and departmental supplies.
Process departmental billing and invoices, including license fee payments, research services, and miscellaneous payments.
Liaise with Accounting and other studio departments on behalf of the department as needed.
As needed, review dailies, DVD behind-the-scenes footage, deleted scenes, advertising, publicity, and merchandising materials.
Support distribution of advertising and promotional restrictions memos.
Participate in weekly department meetings and attend relevant MCLE lectures to stay current on entertainment law and script clearance issues.
Stay informed about clearance-related developments and participate in departmental discussions to support ongoing learning.