Coordinator – Sales and Estimating

Groupe ADF•Terrebonne, QC

13h•Onsite

About The Position

Dive into the world of steel excellence with ADF Group, the world leader in structural steel engineering. We shape the future with our commitment to innovation and quality, pushing the boundaries of engineering on projects of international scope.

Requirements

College degree (DEC) in a field related to architecture, construction, or engineering
Proficiency in Microsoft Excel, Outlook, Word, PDF software, and document management systems.
Fluency in English, both spoken and written.
Excellent organizational skills, attention to detail, and a meticulous approach.
Ability to effectively manage multiple projects, deadlines, and priorities simultaneously.

Nice To Haves

Experience in structural steel, fabrication, construction, or estimating is a plus.
Ability to read and navigate effectively through drawings, specifications, and construction documents; knowledge of structural steel terminology is a plus.

Responsibilities

Enter bids into the computer system and prepare the required documentation.
Keep project information up to date in the estimating systems.
Update submission deadlines, project statuses, assigned estimators, and client information.
Follow up internally regarding information required before submitting a bid.
Assist with closing out bids.
Manage documentation related to requests for proposals, including receiving and downloading drawings, specifications, addenda, forms, and other documents from various platforms.
Verify the completeness of received documentation and identify any missing or incomplete items.
Update and organize documents upon receipt of new drawings, revisions, or addenda.
Ensure version control so that estimators always have the most recent drawings, specifications, and addenda.
Promptly notify estimators and sales representatives of any new revisions or addenda received.
Distribute bid information to the relevant team members.
Forward bid requests, plans, specifications, and addenda to the relevant suppliers and subcontractors.
Coordinate requests for information and clarification as needed.
Assist in completing requests for proposals, prequalification documents, questionnaires, and other administrative requirements.
Request bid bonds and required insurance documents from the Project Administration team.
Verify that the company’s prequalification status is up to date and perform or coordinate any necessary updates.
Participate in the transfer of documents from the Estimating department to the execution teams after a contract is awarded.
Ensure that documents for awarded projects are complete, organized, and accessible to the relevant teams.
Ensure that the latest versions of plans, specifications, addenda, clarifications, and relevant documents used during the bid process are included in the transfer package.