Coordinator RO Business Operations

Hilton Grand Vacations•Orlando, FL

12d

About The Position

The Business Management Coordinator processes Resort Operations and Club invoices, manages the invoice mailbox, and partners with Finance and operational teams to ensure timely processing, issue resolution, and payment execution. This role conducts A/P research, identifies process improvement opportunities to enhance efficiency and accuracy, and serves as a key point of contact for Business Management, Resort Operations, and Club teams. The Coordinator supports internal partners, responds to requests in a timely and professional manner, and assists in executing business initiatives.

Requirements

Ability to manage end-to-end invoice processing with accuracy and attention to detail
Strong customer service orientation and communication skills
Ability to thrive in a fast-paced, deadline-driven environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Working knowledge of basic accounting principles, including P&L statements, accruals, and journal entries
Ability to support month-end close activities and financial reconciliations
Strong analytical skills, with the ability to identify discrepancies and partner with Finance/Accounting teams to resolve issues
3-5 years of related experience

Responsibilities

Supports Club invoicing operations, including tracking invoice workflows, resolving discrepancies, partnering with stakeholders to ensure billing accuracy, and maintaining visibility through reporting.
Assists with month-end close activities in partnership with Finance and Accounting, including P&L reconciliation, journal entry preparation, accrual submission and tracking, and variance analysis.
Ensures alignment between financial results and operational activity.
Identifies and investigates discrepancies, gathers supporting documentation, and ensures timely submission of deliverables.
Tracks, monitors, and prioritizes tasks, projects, and initiatives while collaborating with multiple stakeholders; maintains visibility into timelines, dependencies, and risks; and handles sensitive and confidential information.
Processes documents for supporting teams (e.g., SPIFs, STI, and target memos), including gathering data, securing approvals, and tracking items through completion.
Performs administrative and operational duties, including reporting, communications, and documentation management, while identifying opportunities to streamline processes and improve workflows.
Supports key initiatives by maintaining operational reporting, tracking performance metrics, ensuring alignment across cross-functional partners, and monitoring progress against milestones; escalates risks or gaps as needed.
Performs other duties as assigned.