Coordinator, Professional Learning

Griffin Museum of Science and Industry•Chicago, IL

1d•Hybrid

About The Position

The Professional Learning Coordinator will provide administrative support and logistical assistance to programming by managing programmatic data, communicating effectively with team members, School Partners, and coordinating all related materials and events. This role will work collaboratively within the Education Division and primarily support the Professional Learning staff to ensure effective delivery of programs.

Requirements

One to three years of related work experience; non-profit or management experience is a plus
High School Diploma required, bachelor’s degree or equivalent experience a plus.
Must be creative, dynamic, and intrinsically motivated, exhibit enthusiasm, initiative, flexibility, and openness to new ideas
Detail-oriented; excellent verbal and written communication skills, including public speaking required
Must demonstrate comfort in a team environment, with strong collaboration skills
An ability to work on multiple projects and meet deadlines
Excellent project management, planning, problem solving, and organizational skills
Proficiency in Google Suite (Docs, Sheets, Slides, Forms, Sites) required
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) required
Proficiency in Asana, Active Campaign, and Salesforce applications highly desired
Experience in managing large content-based conferences, symposia, or events
Must have ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient.
Must have a valid driver’s license for travel to and from school partner sites.
Ability to travel up to 20%
Must be able to work occasional evenings or weekend events
Bilingual ability in Spanish a plus
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of employees of the organization.
Ability to calculate figures and amounts such as percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
The employee frequently is required to stand, walk, and reach with hands and arms.
The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee may occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

non-profit or management experience is a plus
bachelor’s degree or equivalent experience a plus.
Proficiency in Asana, Active Campaign, and Salesforce applications highly desired
Bilingual ability in Spanish a plus

Responsibilities

Provide event planning logistics and administrative support for on and off-site Professional Learning programs (virtual and in-person, including some early mornings and evenings), including scheduling, room reservations, transportation, catering, swag ordering and management and event communication
Provide logistics and administrative support for annual celebratory events, including coordination with Museum’s events management team and food service
In collaboration with others in the Education Division, inventory, order, store, and maintain programmatic and office materials annually and as needed
Administer the recruitment, application, and onboarding process of new program participants, including soliciting stakeholder recommendations, sending email recruitment letters, facilitating and supporting the cultivation of relationships initiated by senior management, and organizing program applications and interview processes with Professional Learning team members
Support the Professional Learning staff with thought partnership, project management, and program implementation to coordinate and execute Professional Learning experiences, which includes set-up and takedown of workshop materials, materials preparation for workshops, facilitating the opening and closing reception of participants at workshops, and may include basic facilitation of aspects of Professional Learning workshops
Support the Professional Learning staff by initiating, maintaining, updating, and monitoring Project Management tools and deadlines in programs such as Asana.
Assist Professional Learning staff in implementing regular communication strategies (including email) to all program participants, including maintaining database of participants
Assist Professional Learning staff in maintaining consistent, timely email communication with program participants, including the coordination of site visits as needed
Collaborate with the team to update and maintain digital tools such as Canvas, used to collaborate with and provide resources to program participants
Plan and execute a coherent and consistent marketing and communication strategy with current and former program participants about current and upcoming program information
Support the ability of the team to make data-driven program decisions by managing and organizing data generated from program evaluations, experiences shared by program participants, and internal team meetings—including compiling documents and writing requested reports
Assist Professional Learning staff and the Museum’s Research and Evaluation team in program research and evaluation activities
Support Professional Learning staff in monitoring School Partners’ progress via the digital School Support Tool, participation in Professional Learning Communities, Work Sessions, and other digital community spaces
Other duties as assigned