Coordinator, Payroll

Lindenwood University • Saint Charles, MO

1d • Onsite

About The Position

The Payroll Coordinator ensures the accurate and timely processing of assigned payrolls while overseeing the efficient tracking and management of employee time and attendance within the institution’s system. This role involves computing wages and withholdings, monitoring payroll adjustments, processing off-cycle checks, maintaining compliance with multi-state taxation regulations, and assisting employees with payroll-related inquiries. The coordinator will also conduct audits, maintain records, and develop Standard Operating Procedures (SOPs) for the payroll department. Additionally, the role requires supporting the University's mission and values, acting as a primary point of contact for employees, and collaborating with HR Specialists. Training timecard managers and assisting with operational audits are also key functions.

Requirements

• Bachelor’s degree
• Minimum of 3 years payroll experience
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Ability to establish and maintain effective relationships with faculty, staff and colleagues
• Excellent organizational and prioritization skills
• Ability to work on multiple tasks simultaneously
• Strong professional integrity and ability to maintain strict confidentiality
• Ability to use good judgment, think critically and adapt to new technology and processes
• Ability to use general office hardware and computer software applications

Nice To Haves

• Experience with Workday Payroll or a similar system preferred

Responsibilities

• Ensures that all computing of wages and withholdings for employees is completed accurately and in a timely manner
• Monitors payroll adjustments for all promotions, transfers, terminations and newly hired employees
• Processes off-cycle checks as needed for terminations and discrepancies
• Maintain compliance with multi-state taxation regulations on assigned payrolls
• Processes yearly tax forms
• Assists employees with making tax status and direct deposit changes within Workday
• Answers questions and assists in resolving employees’ payroll-related issues
• Conducts overtime and timecard audits
• Ensures that all timecards are completed, approved and submitted for payroll processing
• Reviews and processes all payroll tax adjustments
• Maintains payroll-related files and records
• Conducts various payroll audits and provides reporting as needed
• Assists approvers with time corrections, time-off entry and any questions related to the timekeeping system
• Assists the HR division with conducting payroll, timekeeping, compliance, and other operational audits; gathers and analyzes data, prepares reports, and identifies discrepancies
• Develops and updates SOPs for all processes within the payroll department
• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values
• Serves as the primary point of contact for employees answering emails, phone calls, and inquiries in a timely manner
• Works closely with the HR Specialists in managing employee and organizational changes.
• Assists employees and managers with questions about payroll policies and pay discrepancies
• Provides time tracking training to timecard managers
• Job may require other duties as assigned.

Benefits

• Employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only)
• Tuition discounts for doctoral programs (employee only)
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1)
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included
• Professional development opportunities through the Lindenwood Learning Academy

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level