Coordinator of Programs and Events

University of Florida•Gainesville, FL

5d•Onsite

About The Position

Manage admissions, program operations, speakers, and extracurricular activities for PURC’s flagship 8-day PURC International Training Program on Utility Regulation and Strategy and its One-Day Leadership Workshop, held twice a year in Gainesville, Florida. Work in collaboration with PURC faculty, staff, and students to support program delivery and participant needs. The role also manages areas of or leads other PURC training events, research projects, and initiatives as assigned.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience, or an equivalent combination of education and experience.
Excellent oral and written communication skills.
Strong attention to detail.
Ability to plan effectively and meet deadlines.
Ability to work independently and as part of a team.
Adaptability and flexibility.

Nice To Haves

Experience in training program or event administration.
International experience or knowledge of other cultures.

Responsibilities

Manage applications and participant selection, communications, follow-up, and registration processes.
Interpret communications with applicants and participants from different countries, cultures, and levels of English proficiency.
Maintain applicant and participant databases; prepare reports, interpret relevant data, and update associated documents.
Contribute to session and program evaluations and evaluate training effectiveness and achievement of training goals.
Coordinate with project team members, OPS staff, and student assistants on tasks such as data entry, acceptance letters, invoicing, and adjunct or extracurricular services.
Negotiate contracts and pricing with program vendors and training facilities.
Plan and manage extracurricular activities and track participant payments and program expenses.
Serve as an on-site coordinator and help meet participant and speaker needs during program delivery.
Contribute to program marketing through email communications, mailers, website updates, and targeted campaigns.
Manage program goals, milestones, timelines, calendars, staff schedules, evaluation reports, forms, and procedures.
Coordinate speaker communications and arrangements, including travel, honoraria, reimbursements, presentation materials, and hotel accommodations; maintain speaker tracking methods and deadlines.
Compile and format training materials and ensure presentations and handouts are ready for distribution.
Schedule, organize, and run program meetings, and ensure decisions are carried out.
Track program income and expenses and update program income statements.
Coordinate meeting and hotel logistics, including banquet event orders, rooming lists, and pre-conference meetings.
Manage on-site logistics, including presentation display, handout and evaluation distribution, room setup, and audio-visual equipment readiness.
Consult with Warrington College of Business instructional designers on teaching technologies and techniques.
Liaise with host institution representatives to ensure projects and events develop as agreed with PURC leadership or research faculty.
Contribute to the design, implementation, and follow-up of PURC initiatives, projects, programs, and events outside the content area.
Manage assigned events, projects, or initiatives to meet PURC quality standards, deliverables, timelines, and goals.
Coordinate project or event income and expenses, materials, speakers or researchers, travel arrangements, vendors, attendee registration, and on-site needs.
Coordinate office functions as needed.