Coordinator of Events and Programming - Undergraduate Admissions

Washington University in St. Louis • Hadley, MO

1d • Onsite

About The Position

The Coordinator of Events and Programming is a full-time position that works across the Undergraduate Admissions and Student Financial Services offices. This position supports the strategic goals of the Admissions and Aid division specifically tied to planning and executing on-and-off campus events and programming, and helps the team achieve its enrollment goals. Serving in this role requires managing a large volume of information and detail; during peak season, many events will be happening simultaneously. Minimal travel may be required.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Event And/Or Meeting Planning (3 Years)

Nice To Haves

• Bachelor’s degree.
• Familiarity and/or experience with specialized computer programs, such as CRM technology, is helpful.
• Experience managing projects and project members responsibilities from start to finish.
• Expertise with software including Excel, MS Word, PowerPoint, Teams, Outlook, and Zoom.
• Flexibility and the ability to quickly change directions is essential.
• Excellent customer service and communication skills, with experience in customer service.
• Demonstrated attention to detail and high professional standards.
• Ability to balance many tasks at one time and meet deadlines.
• Team player and work with a positive attitude in a fast-paced, dynamic, changing environment.
• Superior writing, presentation, organizational, and interpersonal skills.
• Ability to be able to organize own work and effectively prioritize multiple projects, in a high-paced environment.
• Ability to communicate effectively with internal and external constituents including students, faculty, administrators, parents, alumni, vendors, and others.
• Ability to work effectively as part of a team and independently.
• Ability to maintain and manage confidential and sensitive information.
• Warm, pleasant, professional and outgoing personality.
• Commitment to the importance of accurate data capturing and record keeping to contribute to the overall success of Undergraduate Admissions.

Responsibilities

• Supports strategic initiatives through coordination of off-campus recruitment and yield events.
• Serves as the point of contact for campus partners and external vendors key to the event’s success.
• Facilitates planning committees for events, including coordinating on-going meetings, task lists, agendas, and ensuring the project is moving forward in a timely way.
• Participates in evaluation of the event, including identifying and documenting areas for improvement and ensuring the team conducts analysis of the event’s impact on the enrollment funnel.
• Role interacts with visiting students/families, and may include greeting, interviewing, and presenting to visitors.
• Tracks and manages budget expenditures for all events associated with the visit experience: on-and-off campus programming; student volunteer organizations; and events held in the Sumers Welcome Center.
• Assists admissions officers in the planning of group travel.
• Supports admissions officers who coordinate on-campus student groups used by the admissions office in recruitment efforts, including summer interns.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED