Events Coordinator (Undergraduate Admissions)

Johns Hopkins University•Baltimore, MD

2d•$18 - $34•Hybrid

About The Position

We are seeking an Events Coordinator who will support the Senior Assistant Director, On-Campus Recruitment, and the Assistant Director of Events on all on- campus event programming. This position takes ownership of the event logistics planning throughout the year for prospective and admitted students, as well as the constituents supporting them in the college process (families, counselors, advisors, etc.).

Requirements

High School Diploma/GED required.
Three years of related experience.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Demonstrated interpersonal, organizational, and problem-solving skills required.
Excellent verbal and written communication skills required.
Strong attention to detail is essential.
Some travel is possible.
Some weekend and evening hours required.
Previous experience with CRM and project management software preferred.
Think creatively and strategically.
Maintain a calm temperament, even under pressure.
Be a forward thinker.
Have keen attention to detail.
Be highly detail oriented.
Be flexible and an active problem solver, both in event logistics and event-related staffing issues.
Be able to manage complex relationships in a dynamic environment--across departments and across campus.
Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions.
Be a team player who is excited to work within a marketing, communications, and events team to create and manage successful events.
Understand the role successful events play in the success of the office as a whole.
Provide exceptional customer service.
Care deeply about the university and its mission.

Nice To Haves

Bachelor's Degree is strongly preferred.
Previous work experience in running large student-oriented events, such as Freshmen Orientation at a college or university of Johns Hopkins caliber, is strongly preferred.

Responsibilities

Oversight of all aspects of the planning and execution of all on-campus recruitment events, ensuring all logistical details are managed, including, but not limited to space reservations (layouts), facility, catering, transportation, A/V, and all other event-related logistics.
Co-coordinating additional fall and spring on-campus events for both prospective and admitted students, counselors, and other audiences.
Assisting with managing relationships with campus partners who help execute events, including (but not limited to): parking, facilities, catering, housing, dining, security, special events, custodial, electrical, grounds, sustainability, recycling, and audio-visual.
Management of receipts for budgeting purposes.
Projecting and anticipating needs for day-of event execution and ensuring all colleagues and team members have the materials and training support they require to successfully execute events.
Serving as manager-on-call for select events or programs within events, as determined in concert with the Senior Assistant Director, On-Campus Recruitment.
Cross-trained with the visitor center team to support phone lines, front desk, and other daily events as needed.
Manage space reservations and Undergraduate Admissions requests for Mason Hall.
Inbox management for relevant programs.
Support to help manage communications with prospective and admitted students related to events and programming.
Work with the Senior Visitor Center Coordinator to secure spaces for daily programming.
Other duties as assigned.