Coordinator, Media

NBCUniversal•Universal City, CA

6d•Hybrid

About The Position

This role serves as a Coordinator to the EVP of Media and SVP of Integrated Marketing. The primary function is to assist in the day-to-day clerical operations of the media department and manage details for title-specific media plans. The ideal candidate will be detail-oriented, organized, and capable of working collaboratively within a team.

Requirements

Bachelor’s degree or equivalent work experience
Minimum 1-year administrative experience
Proficient in MS Word, Excel and PowerPoint (Keynote is a plus)
Must have unrestricted work authorization to work in the United States
Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
Must be available to work in office a minimum of 4 days a week

Nice To Haves

Entertainment, Advertising or Marketing experience is a plus
Prior Entertainment, Advertising or Marketing experience
Strong math, written and communication skills
Strong organizational, interpersonal and communications skills
Self-Motivator with proactive attitude and detail orientation
Adept at working in a fast-paced environment with the ability to multi-task
Capable of building and maintaining strong work relationships and of working effectively across multiple departments

Responsibilities

Generate PowerPoint / Keynote presentations for internal presentations and Filmmaker meetings
Create and edit media Excel charts for evaluation and presentation purposes
Responsible for the collection of Integrated Marketing documents for high-level internal and filmmaker meetings
Maintain media promotions library: compile wrap-up reels of the promotional campaign for each theatrical title
Assist with Integrated Marketing campaign monitoring and spot checking
Own media meeting, including gathering agenda, managing weekly attendee list, attend meeting and provide notes with follow up list
Facilitate on the lot screening of films/footage for network partners
Manage integrated marketing status, attend meetings and provide follow-ups
Manage all full-team vendor meetings (linear, digital, integrated) including scheduling, post-meeting notes and key follow ups
Provide day-to-day guidance to interns as a secondary hiring manager
Participate in opportunistic projects, pilots and taskforces
Track and organize supervisors’ calendars
Schedule and coordinate virtual and in-Person meetings, which includes but is not limited to: Inviting appropriate parties, Obtaining studio lot drive-on passes, Reserving conference rooms and assisting in the set-up, Arranging for catering, where necessary
Taking and distributing meeting notes including capturing next steps, when requested
Secure IT support when needed
Filing and organizing documents
Manage expenses and travel
Responsible for answering phones and managing messages, during in-office work
Distribute and create weekly Media Memos to senior leadership