Coordinator, Marketing

Hilco Global•Northbrook, IL

1d•Onsite

About The Position

The Marketing Coordinator plays a key role in managing the end-to-end deal workflow process, ensuring seamless execution of marketing strategies that support Hilco Global’s Real Estate practice’s transaction goals. This role requires a strong blend of project management, creative production and operational oversight, providing critical support to a fast-paced commercial real estate sales team. As a key contributor to the marketing production engine, the Marketing Coordinator oversees the creation of marketing materials, manages property listings, tracks campaign performance and ensures the efficiency of internal processes. Additionally, they take an active role in training and onboarding new team members, driving best practices and optimizing workflows to enhance overall team performance.

Requirements

Bachelor’s degree or above in marketing, communications, graphic design or related field
Expert in MS Office Suite and Adobe Creative Suite
5+ years relevant work experience in a business, professional environment
Working knowledge of HTML, CSS, WordPress
Strong leadership, problem-solving & decision-making abilities
Ability to train & oversee team members while fostering a collaborative environment
Excellent project management, organizational & analytical skills
High attention to detail & commitment to quality in all marketing outputs
Strong written & verbal communication skills, with a focus on clarity & impact
Enthusiastic, motivated & proactive approach to challenges
Forward-thinking mindset with a drive to enhance, modernize & optimize processes using AI & automation
Ability to manage multiple tasks & adapt to changing priorities in a fast-paced environment

Nice To Haves

Real estate transactional knowledge/property marketing experience a plus

Responsibilities

Lead ideation and production of all business development, property marketing & brand
Own the deal workflow process from start to finish, ensuring all marketing deliverables, documentation & timelines align with transaction/company goals
Project manage & produce property marketing materials, including flyers, press releases, advertising, email & social media campaigns
Manage listings on the company website & third-party platforms
Track & analyze marketing performance, prepare client status reports & monitor budgets alongside deal lead
Oversee internal deal documentation, including fee agreements, confidentiality agreements, contracts & due diligence files are available and made public/private in the deal rooms (deal leads to compile & organize)
Implement & refine marketing best practices, templates & standardizations, as needed
Oversee the marketing production engine, ensuring efficiency & workload balance
Train & onboard new production team members, providing guidance on workflow processes & best practices
Maintain & manage property-specific project management/Trello boards for project tracking & communication
Ensure meticulous attention to detail in all aspects of marketing production, workflow execution & communications – internally along with third-party vendors (signage companies, print shops, aerial/drone photographers)
Proactively evaluate, identify & implement innovative tools, strategies & efficiencies to continually optimize the deal workflow process, leveraging AI & automation to modernize/streamline/automate processes
Other responsibilities as assigned