Coordinator, Market Event & Programming

TORONTO INTERNATIONAL FILM FESTIVAL • Toronto, ON

3d • Hybrid

About The Position

The Coordinator, Market Event & Programming Sales provides administrative and logistical support for the sales and execution of Market events, activations, and programming partnerships at TIFF: The Market. This role is responsible for coordinating event sales processes, supporting partner deliverables, and assisting with the execution of industry events and programming initiatives. Working closely with programming, production, marketing, and operations teams, the Coordinator helps ensure accurate documentation, smooth communication, and timely delivery of all event and partnership requirements.

Requirements

• Bachelor’s degree in Business, Marketing, Communications, Event Management, Arts Administration, Film Studies, or related field (or equivalent experience)
• 1–3 years of experience in an administrative, coordination, or event support role
• Strong organizational and time-management skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel and administrative systems (CRM experience is an asset)
• Ability to work collaboratively across multiple teams
• Experience in events, arts, culture, or entertainment environments is an asset
• Ability to work flexible hours, including evenings and weekends during event periods
• Availability for on-site work during event execution
• Candidates must be legally able to work in Canada at this time.
• TIFF considers and welcomes individuals on time-limited Visa status for this position.
• For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Nice To Haves

• CRM experience is an asset
• Experience in events, arts, culture, or entertainment environments is an asset

Responsibilities

• Provide administrative support to the Event & Programming Sales team
• Assist with sales materials, proposal formatting, and presentation preparation
• Conduct prospect research and support outreach coordination
• Maintain CRM systems, ensuring accurate data entry and pipeline tracking
• Support documentation and tracking of contracts, agreements, and sales materials
• Coordinate the execution of Market events, activations, and programming initiatives
• Maintain event timelines, schedules, and internal planning documents
• Assist in coordinating event logistics across venues, including TIFF Lightbox and Market event spaces
• Support internal approvals and documentation processes
• Support communication with partners by coordinating deliverables, timelines, and approvals
• Assist in responding to partner inquiries and escalating issues as needed
• Track partner requirements, assets, and deliverables to ensure all commitments are met
• Maintain organized records of partner communications and agreements
• Coordinate with programming, production, and operations teams to support event execution
• Track and organize materials, content, and technical requirements from partners
• Assist with scheduling, logistics, and on-site coordination
• Ensure all documentation and materials are accurate and up to date
• Assist with tracking revenue-related documentation, estimates, and invoicing
• Support administrative aspects of budgeting and financial reconciliation
• Maintain organized financial records and documentation
• Assist with basic reporting and data entry as required
• Liaise with internal teams (programming, production, marketing, and operations) to support execution
• Assist in coordinating communication and information flow across departments
• Support team organization and project tracking
• Provide on-site support for events and programming during the Market
• Assist with event setup, coordination, and execution across venues
• Help troubleshoot operational issues and escalate to senior team members when required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level