Coordinator, Maintenance and Administrative

Sysmex•Buffalo Grove, IL

1d•$21 - $32•Onsite

About The Position

Sysmex is seeking a Coordinator, Maintenance and Administrative, SRA to be responsible for all administrative tasks and duties that support the functioning of Sysmex facilities to ensure efficient operations. This role is fully on-site and supports facility maintenance activities across all Sysmex facilities, as well as overall administrative operations. Sysmex, headquartered in Kobe, Japan, with a location in Lincolnshire, Illinois, is renowned worldwide for its quality, innovative diagnostic equipment, and information-management systems, applying science to enhance the quality of life globally. Their agile team is committed to breakthroughs in laboratory diagnostics, information technology, workflow analysis, and life sciences for the clinical laboratory.

Requirements

Associate’s Degree and 1-3 years of relevant experience required.
Strong verbal and written communication skills
Proficiency in all Microsoft Office Suite programs.
Knowledge of SAP, navigation, data entry, and purchasing. Plant Maintenance module preferred.
Ability to use spreadsheets and database applications at an advanced level.
Ability to learn and utilize other applications and reporting tools, such as PowerPoint.
Professional, effective, and respectful communication, including business email correspondence.
Strong attention to detail, organizational skills, and document management skills, with the ability to track priorities, maintain schedules, and monitor key due dates.
Effective multitasking skills, with the capacity to manage interruptions and changing priorities and complete concurrent projects within established time frames.
Ability to work effectively both independently and collaboratively, including gathering relevant data and information with minimal supervision and maintain effective working relationships with employees at all levels.
Sound judgment and analytical skills, with the ability to identify urgent issues, respond accordingly, complete analytical tasks, draw appropriate conclusions with limited guidance, and work effectively with ambiguity and general concepts.
This job requires satisfaction of the credentialing requirements of Sysmex’s customers, including hospitals and other healthcare facilities, which generally includes proof of current vaccinations for measles, mumps, rubella, varicella (chicken pox), and COVID-19.

Nice To Haves

Bachelor’s Degree is preferred.
May include experience in the Armed Forces.
Experience with graphic design software, such as Adobe Illustrator is a plus.

Responsibilities

Manages the organization, scheduling, creation and receipt of invoices and general coordination of all third-party contractors used on-site for calibrations, preventative maintenance and other needs.
Enters, updates and maintains data and records in the SAP-PM Module.
Assists in maintaining parts inventory, including setup in SAP, inventory control, labeling, and stocking of parts.
Provides SAP WO Support, closes work orders (WO), and assists with schedule preparation for all maintenance activities.
Generates reports from SAP and other systems, including calibration reports, preventative maintenance reports, and maintenance metrics as defined.
Manages SRA office supplies, cafeteria and cleaning services, and coordinates visitors and contractors entering the site.
Provides general administrative support to Facilities Team, SRA Management, and other staff.
Assists the Manufacturing Management team with travel arrangements, research, presentations, reporting, data collection, newsletters, communications, and other administrative support.
Performs searches for documents, data and other relevant public domain information, reviews reports as requested and selects and reports key data or information.
Completes other duties and projects as assigned.