Administrative and Budget Coordinator

City of O'Fallon•O’Fallon, MO

6d•$25 - $28•Onsite

About The Position

The City of O'Fallon is seeking a detail-oriented, organized, and customer-focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.

Requirements

Knowledge of modern office practices and procedures.
Familiarity with city payroll processes.
Understanding of customer service standards.
Knowledge of purchasing, budgeting, and financial policies.
Understanding of accepted accounting principles, including governmental accounting.
Basic mathematical skills.
Proficiency with computers and job-related software.
Strong communication skills and the ability to work effectively with the public.
High school diploma or GED required.
One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.

Responsibilities

Serve as the initial point of contact for customer inquiries and concerns.
Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
Research and compile financial data to support monthly budget reviews and annual budget development.
Monitor and record expenditures for Parks and Recreation operations.
Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
Maintain electronic files and databases, creating new systems as needed.
Support development of purchase orders, ordinances, resolutions, and memoranda.
Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
Assist with employee onboarding and offboarding processes.
Draft and prepare correspondence, reports, manuals, and brochures.
Create and edit work order requests.
Perform additional duties as assigned.

Benefits

Medical, Dental, and Vision insurance
Employer-paid Life Insurance
Optional Health Savings Account (with employer contributions)
Flexible Spending Accounts
Optional Pet Insurance
Wellness incentives and onsite fitness facilities
Discounted membership at Renaud Fitness/Aquatic Center
Employee Assistance Program
Paid leave: 3 weeks of vacation for new hires, 11 holidays, 1 personal holiday, sick leave, and extended illness leave
Access to Zen and lactation rooms in select facilities
Participation in the Missouri LAGERS L-6 Pension Plan
Optional 457(b) Retirement Plans
Tuition reimbursement to support professional development