Coordinator, Local Recruiting

Bain & Company • Boston, MA

3d • $60,750 - $73,000

About The Position

The Coordinator, Local Recruiting is a key member of the Boston Recruiting team and provides administrative support to the Consultant Recruiting team. The role supports the planning and execution of on-campus and in-office recruiting for Summer Associates (SA) and Consultants (CON), as well as broader recruiting initiatives and programs.

The coordinator supports campus recruiting, interview coordination, candidate visits, recruiting events, internship programs, and administrative operations. Responsibilities include candidate communications and travel logistics, event planning, maintaining recruiting data and documents, coordinating onboarding tasks, and providing support to consulting staff involved in recruiting. The role requires flexible availability, including occasional overtime and evening work; offeree events may require overtime and weekend work approximately two to four weekends per year.

Requirements

• 1 to 3 years of administrative or recruiting support experience.
• Outstanding interpersonal, verbal, and written communication skills.
• Excellent customer service and organizational abilities.
• Comfort interacting with candidates, vendors, and employees across all levels of the firm.
• Ability to work effectively in a fast-paced and dynamic setting.
• Ability to handle confidential information professionally and exercise sound judgment.
• Ability to work effectively both independently and as part of a team.
• Exceptional attention to detail and time management skills.
• Proven ability to meet deadlines and manage multiple priorities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Flexible availability, including overtime and evening work as required.

Nice To Haves

• Administrative or recruiting support experience in a professional services environment.

Responsibilities

• Facilitate candidate office visits, including scheduling one-on-one meetings, greeting candidates, and managing communications.
• Coordinate Consultant and Summer Associate interviews by organizing and staffing schedules, coordinating candidate travel, greeting candidates, leading debrief sessions, and recording candidate information.
• Assist in developing and maintaining annual Consultant recruiting calendars.
• Support on- and off-campus recruiting events by coordinating invitations, sign-ups, schedules, RSVPs, catering, nametags, and related materials.
• Help organize and attend Boston offeree events, interact with offerees, and ensure activities run smoothly.
• Support SA programs, ADvantage, and BASE, including staff coordination, travel, onboarding, training, and event logistics.
• Assist with the internal recruiting commitments process, enter marketing, interview, and program events into Avature, and assign internal staff to events.
• Coordinate and manage Coffee Chat and Case Prep sessions.
• Communicate clearly and promptly with consulting staff participating in recruiting efforts.
• Use Avature for accurate and timely data entry, application tracking, and reporting.
• Maintain internal recruiting trackers and documents.
• Partner with the Boston HR team on onboarding tasks, including new-hire paperwork, deferrals, and start dates.
• Assist with candidate expense reimbursements.
• Attend team meetings and schedule follow-up meetings as needed.
• Monitor and maintain recruiting supplies, including marketing materials, gifts, and office supplies.
• Perform additional administrative duties as assigned or necessary.

Benefits

• Annual discretionary performance bonus.
• 401(k) plan with an annual employer contribution based on years of service; the contribution is 4.5%, increases after three years of service, and is fully vested upon start date.
• Medical, dental, and vision programs, with Bain paying 100% of individual employee premiums.
• Paid time off, including parental leave, sick leave, and paid holidays.
• Paid life and long-term disability insurance.
• Annual fitness reimbursements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level