Coordinator, Legal Recruiting & Human Resources

Weil, Gotshal & Manges LLP•Palo Alto, CA

6d•$75,000 - $90,000

About The Position

The Coordinator supports the Firm’s Silicon Valley and San Francisco offices by assisting Legal Recruiting & Associate Relations, Human Resources, and Office Administration. This role coordinates attorney recruiting activities, supports HR processes throughout the employee lifecycle, and provides general administrative assistance to ensure smooth office operations.

Requirements

2+ years of experience in legal recruiting, human resources, office administration, or campus recruitment, ideally within a law firm or professional services environment.
Strong organizational and time‑management skills, with the ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
Excellent interpersonal communication skills, including the ability to interact professionally with attorneys, partners, staff, vendors, candidates, and law school representatives.
Strong written communication skills, with the ability to prepare clear, accurate correspondence and candidate materials.
Proactive, self‑directed work style, with the ability to anticipate needs, follow instructions, and take initiative with minimal supervision.
Strong problem‑solving skills, with sound judgment and the ability to make appropriate decisions within the scope of the role.
High level of attention to detail, accuracy, and follow‑through.
Ability to handle confidential information with discretion and professionalism.
Strong computer skills, including proficiency with Microsoft Office applications; experience with legal recruiting or HRIS/database systems preferred.
Ability to work well under pressure, handle shifting priorities, and coordinate several activities at once.
Flexibility to work overtime as needed to support recruiting events and seasonal workflows.
Ability to operate standard office equipment and adapt to new systems and tools.
Bachelor's degree or equivalent education and experience required.

Nice To Haves

SHRM and/or HRCI certification preferred.

Responsibilities

Legal Recruiting & Associate Relations Coordinate all phases of attorney recruiting, including scheduling and logistics for on‑campus and/or in-office interviews for lateral associates, judicial law clerks, 3Ls and summer candidates.
Prepare and compile recruiting materials for job postings, career fairs, presentations, on-campus interviews; assist in planning receptions and recruiting events.
Draft and monitor candidate communications, including interview agendas, offer letters, and decline letters.
Coordinate travel arrangements for out-of-area candidates and ensure timely updates within the recruiting database; track evaluations and follow‑up actions.
Support the planning and execution of the Summer Associate Program, including event coordination, program calendars, program logistics, marketing materials, program communications, attorney handbook, summer associate binders, and swag.
Provide administrative and operational support during the Summer Program by monitoring work assignment and evaluation processes and coordinating training, presentations, social events, and attorney/candidate interactions.
Provide administrative assistance, including processing recruiting‑related expenses, reimbursements, and split‑billing statements.
Serve as a professional point of contact for candidates, attorneys, staff, vendors, and law schools, ensuring timely communication and high‐quality candidate experience.
Human Resources Serve as the primary point of contact for newly hired attorneys and administrative staff as they transition from recruiting into the HR onboarding process.
Coordinate onboarding activities, including orientation scheduling, paperwork distribution, system access setup, I‑9 completion and follow‑up on required documentation.
Support the employee lifecycle processes for legal personnel and administrative staff, including new‑hire setup, status changes, leaves of absence, employment verifications, and offboarding tasks.
Maintain integrity of the Firm’s HRIS system, by ensuring records and documentation for legal personnel and administrative staff are accurate, complete, and up to date.
Respond to routine inquiries regarding Firm policies, benefits, and general HR procedures, and route more complex issues to the HR Manager as appropriate.
Maintain required state and federal postings throughout the office and ensure signage remains current.
Office Administration Coordinate recognition efforts such as birthday, anniversary, and life‑event acknowledgments for legal personnel and staff.
Provide general administrative and operational support, including data entry, reporting assistance, document preparation, and coordination of office related initiatives and events.
Any additional responsibilities required by management.