Coordinator II, School of Medicine Associate Dean - Student Affairs (Galveston)

UTMB Health•Galveston, TX

13d•Onsite

About The Position

This position manages activities for a project or program within the School of Medicine, focusing on supporting the JSSOM MD Learning Communities, the Faculty Advisory Program, and the JSSOM MD Commencement. The role involves significant administrative support, communication management, scheduling, and coordination of various activities to ensure seamless operations and successful events.

Requirements

Associate's degree or equivalent
Three years of related experience

Responsibilities

Provides administrative support to the JSSOM MD Learning Communities, including managing communication, scheduling, and coordination of supplies.
Serves as the liaison for campus communications and other administrative tasks on behalf of the learning communities.
Supports the administrative needs of the Faculty Advisory Program, including coordinating meetings, preparing meeting minutes, and managing the scheduling and communication between faculty and student advisors.
Plays a key role in coordinating and planning the JSSOM MD Commencement, working closely with personnel from the Office of Student Affairs and Admissions to ensure seamless execution of all commencement activities.
Processes office travel, reimbursements, and financial expenditures in collaboration with SOM Administrators and Academic Enterprise Service Center (AESC).
Plans, directs, and coordinates activities of a program directly related to management or general business operation.
Ensures the goals and objectives specified are accomplished in accordance with prescribed priorities, deadlines, and funding conditions.
Determines methods and procedures for the program, staffing requirements, budget, and resources.
Assesses program status and implements appropriate actions.
Delegates activities of support staff.
Provides technical advice to assist in solving problems.
Serves as a resource and subject matter expert.
Adheres to internal controls and reporting structure.
Performs related duties as required.