COORDINATOR, HR OPERATIONS & ONBOARDING

Sanford Burnham Prebys Medical Discovery Institute•San Diego, CA

5d•Hybrid

About The Position

Under the supervision of the HRIS Manager, the HR Operations & Onboarding Coordinator supports the HRIS function in maintaining accurate employee data, reporting, and system operations, while also partnering with Talent Acquisition to deliver a smooth and engaging onboarding and orientation experience. This role is highly detail-oriented and plays a critical part in ensuring data integrity, compliance, and a positive new hire experience. This role is administrative and transactional in nature and is responsible for executing established HRIS and onboarding procedures under supervision.

Requirements

High school diploma and three years’ relevant Human Resources or related office experience or an equivalent combination of education, training and/or experience from which comparable knowledge, skills and abilities have been attained.
1–3 years of direct experience in HRIS support or onboarding coordination preferred
Familiarity with HRIS platforms (e.g., Workday, ADP)
Strong attention to detail and data accuracy
Experience with Microsoft Excel, HR reporting and data analysis involving standardized reports and data extraction
Basic knowledge of employment laws and HR compliance
Experience supporting onboarding or talent acquisition processes
Excellent organizational and communication skills
Ability to handle sensitive information with confidentiality
High attention to detail and data integrity
Proficiency with standard office technology (e.g., Microsoft 365)

Nice To Haves

Bachelor’s degree preferred
Non -profit previous experience preferred

Responsibilities

Support the HRIS Manager with day-to-day system administration and data entry in accordance with established procedures and role-based access controls
Accurately input, update, and maintain employee records in the HRIS
Assist with generating standardized and predefined HR reports (e.g., headcount, turnover, onboarding metrics)
Perform routine audits to ensure data accuracy and completeness and escalate discrepancies as appropriate
Help troubleshoot basic HRIS issues and escalate complex problems as needed
Assist with system updates, testing, and process improvements as directed
Partner with internal partners (IT, Facilities, Payroll, International Services, and HR) to coordinate onboarding and orientation activities for new hires
Serve as a point of contact for new hires during their onboarding period to provide information and administrative support
Accurately deliver and track post-onboarding documentation
Prepare and distribute first-day/onboarding paperwork and system access details
Initiate new hires in the HRIS and ensure all required data is entered correctly
Schedule and provide new hire orientation sessions
Track onboarding progress and follow up to ensure completion of required documentation and training
Maintain accurate employee records, including I-9 and other employment documentation, in accordance with institutional policy and retention requirements
Support onboarding processes designed to comply with Institute policies and applicable employment regulations
Support audit requests by providing accurate HRIS data and documentation as requested and under supervision
Handle confidential employee and immigration-related information in compliance with data privacy, security, and access control policies
Work closely with Information Services, Talent Acquisition, International Services, and hiring managers
Enter new hires into GLACIER & email notification to update GLACIER for extensions/changes as directed by International Services leadership
Support process improvements across HRIS and onboarding workflows within assigned scope and under supervision
Provide general administrative support to the HR Director and team as needed
Perform other related tasks, duties and responsibilities as required, assigned or directed.