Coordinator, HR Compliance

Envoy Air Inc.•Irving, TX

About The Position

Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.

Requirements

Minimum Age: 18
High school diploma or GED equivalent
College degree and/or courses in Business Administration, Human Resources or other relevant areas
Previous experience with Compliance, or Human Resources experience is a plus
Working experience dealing with confidential and sensitive information
Familiarity with HRIS systems such as SAP, Success Factors,
Familiarity of SharePoint
Familiarity with regulatory terminology
Possess the legal right to work in the United States
Minimum of one (1) year of experience working in an administrative/clerical role in an office environment
Above average proficiency in Microsoft suite products such as Excel, Word, PowerPoint, and Outlook
Excellent organization and time management skills; a driven self-starter
Must be able to communicate effectively both verbally and in writing with candidates, employees, managers and other stakeholders
Must possess the ability to make sound decisions
Ability to build and maintain strong professional relationships across the business
Ability to interpret and explain complex legal and/or regulatory terminology
Ability to analyze and interpret large amounts of data
Ability to read, write, fluently speak and understand the English language

Responsibilities

Processes and maintains confidential compliance records in order to meet the requirements of various government regulations and company policies and procedures.
Receive, review and processing of fingerprint results daily for pre-employment and SIDA badge renewal
Send Criminal History Records Check (CHRC) letters for results; escalate results containing a record as appropriate for further review.
Receive fingerprint application forms and match with result to ensure audit readiness; conduct regular follow-up with Managers and Recruiters regarding missing applications.
Convert electronic fingerprint results to PDF format; utilize SharePoint and/or electronic storage to store files and maintain paper back-up to meet record retention obligations.
Maintain inventory logs of equipment
Conduct internal audits and necessary follow-up work to ensure audit preparedness.
Research and investigation of criminal records
Support to the Compliance Specialists in conducting regular program audits for background screenings, I-9 verifications, and USPS application processing
Performs a wide variety of office duties for one or more management/specialist personnel, includes but is not limited to typing, filing, ensuring telephone coverage, greeting and directing visitors, handling mail, and updating spreadsheets and manuals.
Prepares weekly, monthly, quarterly and annual reports from automated databases for internal audits.