Coordinator, Global Events

Major League Baseball•New York, NY

1d•$67,000 - $70,000

About The Position

The Coordinator, Global Events reports to the Senior Director, Global Events on domestic hotel and hospitality related projects, meeting planning and other events related responsibilities for Major League Baseball with a focus on Minor League Baseball events and meetings, including but not limited to: MiLB Umpire Meetings PDL Owners Meetings MLB All-Star Game Triple-A Championship MiLB Business Summit Winter Meetings Other internal Business Meeting Support, including the World Baseball Classic, MLB jewel events and meetings

Requirements

1-2 years’ experience working in a professional sports and/or special events environment including a large volume of event logistics
Bachelor’s degree or equivalent experience
Microsoft Excel and PowerPoint Skills
Strong organizational and project management skills, with the ability to manage multiple priorities in a cross-functional environment.
Ability to work in high stress and fast paced environments with strong problem solving and decision-making skills
Excellent verbal and written communication skills, with the ability to deliver engaging presentations
Key collaborative contributor

Nice To Haves

Advanced degree or certification(s) is a plus
An understanding and appreciation of the history and culture of baseball is strongly preferred
Experience with event registration sites such as Meeting Evolution, Cvent or Eventbrite is preferred.
Fluency or strong understanding of Spanish and other languages is a plus

Responsibilities

Create hotel RFPs, track proposals and draft hotel agreements
Assist in building and managing event registration websites
Maintain hotel room blocks, assignments, submit rooming lists, change reports and review no-show reports
Post-event final pick up reporting and invoice reconciliation
Assist Senior Director with budget tracking
Complete and submit hotel direct bill applications and/or credit authorization forms
Assist in planning details including, but not limited to, set-up and logistics of all offices and/or function space, food and beverage, audio visual, signage, hospitality events and vendor coordination at MLB All-Star Game, MiLB Business Summit and other business or baseball meetings throughout the year
Assist in ballpark operational planning at Triple-A Championship and other games, such as, Field of Dreams
Collaborate on the MiLB Business Summit event agenda and incorporate in creative activations and interactive experiences for attendees.
Track and communicate credential needs for various events
Work cross-functionally with various internal departments on event related specifics
Prepare purchase orders, maintain all purchasing records, track orders and ship to event sites
General support for Events Department
Ability to travel domestic and international up to 50% and work flexible hours
Ability to lift and move heavy boxes