Coordinator - Garden Show
About The Position
The Coordinator - Garden Show leads the planning, development, and coordination of the Garden Show. The role covers exhibit design, educational programming, community engagement, displays, activities, and coordination of the exhibitor and judging processes. It advances the Exhibits Department’s mission to connect audiences to agriculture and arts through inspiring exhibits, educational experiences, competitions, and community connection. The coordinator oversees day-to-day activities of temporary Garden Show staff and works with the Program Supervisor, Event Coordinator, department team, contractors, exhibitors, judges, volunteers, vendors, and community partners to implement goals and operational plans. The role coordinates exhibit layouts, installations, programming, supplies, records, and event logistics, while providing customer service and following safety protocols. The schedule includes all Fair dates and may include evenings, weekends, and holidays.
Requirements
- Ability to work collaboratively with team members, community partners, contractors, and other stakeholders while providing excellent customer service.
- Experience and/or knowledge in horticulture, gardening, landscaping, agriculture, botany, or a related field.
- Ability to understand, develop, and communicate basic garden and hardscape layouts.
- Strong organizational, planning, and multitasking skills, including the ability to coordinate multiple projects, schedules, and deadlines.
- Excellent interpersonal, written, and verbal communication skills.
- Ability to provide direction to temporary staff, coordinate daily activities, and communicate operational priorities.
- Ability to exercise sound judgment, resolve problems, and work independently while following established policies and procedures.
- Proficiency in Microsoft Office and basic database systems.
- Ability to work flexible hours, including evenings and weekends, particularly during Fair operations.
Responsibilities
- Oversee day-to-day activities of Garden Show temporary staff and serve as the primary liaison between staff and department management.
- Coordinate with the Program Supervisor, Event Coordinator, and department team to implement Garden Show goals, timelines, and operational plans.
- Develop and maintain partnerships with gardening clubs, horticultural organizations, nurseries, vendors, and community groups.
- Represent the Garden Show at club meetings and professional organizations to promote participation and communicate exhibit opportunities.
- Develop and maintain competitive entry materials, including division summaries, glossaries, rules, and guidelines.
- Coordinate the Garden Show layout and communicate design plans, requirements, and specifications to specialized contractors.
- Coordinate exhibitor entry submissions, communications, delivery and pickup logistics, and guidance on rules and procedures.
- Coordinate judging activities, including judge and clerk assignments, schedules, evaluation procedures, and documentation.
- Plan and coordinate educational presentations, demonstrations, interactive activities, and other programming.
- Monitor and manage supplies, tools, equipment, and operational resources; identify needs, initiate orders, and prepare procurement documentation.
- Coordinate installation, maintenance, and dismantling of garden displays, hardscape features, and related exhibit infrastructure.
- Provide customer service and maintain positive working relationships with exhibitors, judges, volunteers, vendors, fairgoers, and other stakeholders.
- Respond to exhibitor and public inquiries, resolve routine issues, and refer matters to appropriate department personnel when necessary.
- Maintain accurate and organized digital and physical records using established department IT systems.
- Attend required in-person meetings and virtual conferencing sessions.
- Follow established safety protocols, including appropriate use of personal protective equipment in office, exhibit, and outdoor work environments.
- Uphold high ethical standards and represent the Fair professionally.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
