Assistant Coordinator - Garden Show

Del Mar Fairgrounds/22nd District Agricultural Association•San Diego, CA

1d•$19 - $20

About The Position

The Assistant Coordinator is part of the Exhibits Department and supports the Garden Show Coordinator with developing the exhibit’s programming and design, including educational presentations, community engagement, displays, and activities. The role develops and stewards relationships with community groups, clubs, professional organizations, and vendors to promote the exhibit’s benefits and opportunities. It advances the Agriculture, Arts and Education Department’s mission of connecting audiences to agriculture and arts through inspiring and innovative exhibits, educational experiences, competitions, and community connection. The position supports the Garden Show’s goals, timelines, and operational plans; builds and maintains industry and community partnerships; represents the show to prospective participants; and helps exhibitors navigate entry requirements and logistics. It also assists with coordinating judging, delivering exhibit programs and activities, managing supplies and records, and assembling and maintaining displays. The role provides customer service to exhibitors and the public, follows safety protocols, and represents the Fair professionally. Work takes place indoors and outdoors, including office and exhibit environments. Indoor work involves sitting and using a computer and other office equipment; outdoor work may involve weather and temperature fluctuations, dust, and dirt. The role requires moderate physical exertion, including walking, standing, squatting, bending, and lifting up to 50 pounds. The schedule includes all Fair dates and may include nights, weekends, and holidays.

Requirements

Ability to work collaboratively with team members, provide excellent customer service, and follow oral and written instructions.
Experience and/or knowledge in horticulture, gardening, agriculture, botany, or a related field.
Strong organizational and multitasking skills.
Excellent interpersonal and communication abilities.
Proficiency in Microsoft Office and basic database systems.
Ability to work flexible hours, including evenings and weekends, especially during Fair operations.
Ability to perform moderate physical exertion, including walking, standing, squatting, bending, and lifting up to 50 pounds.

Responsibilities

Support the Program Supervisor, Garden Show Coordinator, and team members in executing the Garden Show’s goals, timelines, and operational plans.
Conduct industry and community outreach to maintain partnerships and develop relationships with gardening clubs, horticultural organizations, nurseries, and community groups.
Represent the Garden Show at club meetings and professional organizations to promote participation and exhibit opportunities.
Interpret and communicate entry materials, including division summaries, glossaries, rules, and guidelines.
Assist exhibitors with entry submissions and logistics, drop-off and pick-up procedures, and provide guidance throughout the process.
Support coordination of judges and clerks during evaluation periods and help ensure adherence to established rules and procedures.
Assist in planning and implementing programs, presentations, demonstrations, and interactive exhibit activities.
Monitor and manage supplies, tools, and equipment; initiate orders as needed and prepare procurement documentation.
Assist with assembly, maintenance, and disassembly of exhibit displays and related infrastructure.
Provide positive customer service to exhibitors, fairgoers, judges, volunteers, and stakeholders.
Respond promptly and accurately to questions from exhibitors and the public.
Maintain organized digital and physical records using established department IT systems.
Attend required in-person meetings and virtual conferencing sessions.
Follow safety protocols, including using appropriate PPE in office and exhibit environments.
Uphold high ethical standards and represent the Fair professionally.