Coordinator for Tracks and Special Programs

Rocky Vista University•Englewood, CO

21h•Hybrid

About The Position

Rocky Vista University (RVU) has an opening for a full-time Coordinator for Tracks and Special Programs in Englewood, CO. This role involves coordinating and assisting in the management of various Tracks and Electives offered at RVU campuses, providing administrative support to the Department Chair, Track Directors, and Elective Directors. The university emphasizes a commitment to Inclusive Excellence, valuing diversity, equity, and inclusion in its educational environment. RVU is an equal opportunity employer.

Requirements

High School Diploma
Minimum of two (2) years of college in business administration or healthcare field
Minimum of four (4) years of previous experience in coordinator position, executive administrative position or equivalent work experience.
Knowledge of scientific and medical terminology
Outstanding organizational skills
Excellent communication skills in all forms (live interactions, emails, reports, phone calls, etc.)
Advanced level of computer skills, specifically Microsoft Office products (Word, Excel, Outlook, and PowerPoint).
Demonstrate high levels of professionalism, ethics, and ability to maintain confidentiality concerning sensitive and personal information.
Be able to take direction and get assignments completed.
Ability to work with high level attention to detail.
Ability to multi-task effectively and efficiently.
Ability to recognize and solve problems quickly.
Ability to work effectively and cohesively in a team-based environment.
Demonstrate effective time management skills and ability to meet deadlines.
Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
Ability to orally communicate effectively with others
Ability to communicate effectively in writing, using the English language
Ability to work cooperatively with colleagues and supervisory staffs at all levels
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.

Nice To Haves

College degree
Professional business background or experience in Higher Education.

Responsibilities

Primary contact for students, staff & faculty related to the management and administration of the various tracks and electives at RVUCOM.
Assist the course directors as needed in the coordination and management of all tracks and electives offered at RVUCOM.
Coordinate and manage all track events and collaborate on behalf of the Tracks & Special Programs Department in all campus events which include a segment for tracks and electives each semester, i.e. student orientation, enrollment expos, Track Week, Second Look Day, Return Student Q&A, or other such events.
Assist the Department Chair of Tracks and Special Programs in all department administration and activities.
Regularly interface with RVUCOM students enrolled in tracks or electives and provide information and relevant guidance.
Maintain the schedule, room reservations and coordination of speakers/presenters as directed by the track and electives directors each semester at RVUCOM.
Work collectively with the cross-campus Tracks and Special Programs Coordinator on the maintenance of TSP Operations Manuals for consistency and efficiency of administrative practices across all areas of the department.
Work collaboratively with the cross-campus Tracks and Special Programs Coordinator with form development and processes.
Collaborate and Coordinate all processes and procedures for the management of Global Medical Outreach trips and other International travel.
Create and maintain accurate department advertising as necessary in coordination with the Cross-campus Tracks and Special Programs Coordinator.
Answer emails, phones, route calls and schedule appointments as necessary.
Assist in arranging travel and lodging logistics.
Communicate with community and national resources on behalf of the RVUCOM Tracks and Electives to create relationships which will enhance the learning experiences of the students in these courses.
Create and maintain the semester course schedule/calendars for all the tracks and electives at RVUCOM.
Create and maintain rosters for each track and elective course at RVUCOM.
Order all supplies for the department and the individual tracks and electives as needed.
Provide cross-coverage for the other Tracks and Special Programs Coordinator as needed.
Assist Track and Elective Directors with posting course content as needed.
Work cooperatively with other RVUCOM departments.
Schedule, attend, and take minutes for assigned meetings.
Assist in the training of any future Coordinators or Administrative Assistant Staff.
Other duties as assigned by the Chair of Tracks and Special Programs.
Assist administration, faculty, and staff in special projects as needed and as time permits.