Coordinator Executive Office

Munson Healthcare•Gaylord, MI

2d•Onsite

About The Position

This position is onsite 5 days a week. The Coordinator, Executive Office serves as the primary point of contact for the local executive office, providing administrative support to regional executives and system leaders. This role ensures efficient office operations, manages confidential information, coordinates executive-level meetings, and facilitates communication with internal and external stakeholders.

Requirements

High school diploma or equivalent required
Minimum of three (3) years of administrative support experience required, preferably supporting senior leaders in a healthcare or similarly complex environment.
Proficient in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, OneDrive, Forms, and Copilot.
Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with professionalism and discretion.
Strong organizational, time management, and prioritization skills, with the ability to effectively manage multiple competing priorities in a fast-paced environment.

Nice To Haves

Associate degree or higher in Business Administration or a related field preferred.

Responsibilities

Provide comprehensive administrative support to the regional executive team, ensuring efficient daily operations of the executive office.
Coordinate executive meetings, events, and leadership engagements, including scheduling, logistics, materials preparation, and expense reporting.
Prepare, proofread, and manage correspondence, presentations, reports, and other executive communications.
Serve as a liaison with internal and external stakeholders, maintaining professionalism, confidentiality, and exceptional customer service.
Support strategic initiatives, special projects, volunteer activities, and the maintenance of organizational information, including intranet content, organizational charts, and distribution groups.