Coordinator, Equipment and Asset Management

Halton Healthcare • Oakville, ON

7h • CA$35 - CA$43 • Hybrid

About The Position

The Coordinator, Equipment & Asset Management plays a key role in supporting hospital operations through the coordination of preventative maintenance programs, equipment and furniture services, asset management activities, and administrative functions. Working closely with internal stakeholders and external vendors, the Coordinator helps ensure hospital equipment and assets are maintained safely, efficiently, and in accordance with organizational standards.

Requirements

• University or College level education or equivalent work related knowledge of hospital operations, administration and/or equipment maintenance required
• Proficient in the use of Microsoft Office applications including Word, PowerPoint, Visio, and Adobe Acrobat. Intermediate Excel skills required, Advanced Excel skills preferred.
• Must be able to work with our CMMS and Real Time Locating Software systems, or similar experience
• Demonstrated proficiency in computer skills
• Demonstrate initiative and self-motivation.
• Able to walk significant distance per day
• Good communications skills with all levels of internal and external stakeholders is essential. Demonstrates being a strong communicator; listens for clarity and meaning, and to speak in an honest and straightforward manner to ensure mutual understanding in a conversation.
• Exceptional customer service skills. Demonstrates being patient and consumer focused; makes a commitment to meet or exceed the needs of all internal and external customers.
• Ability to work effectively and collaboratively in a team environment. Demonstrates being a team player; interacts with co-workers, physicians, volunteers, patients and their families in a way that demonstrates that everyone involved in patient care is valuable.
• Must be comfortable interacting with patients and working in patient rooms
• Must be able to travel between sites when required
• Experience with virtual meeting/work platforms such as Microsoft Teams, Zoom and similar platforms;
• Experience working in fast paced environments with competing priorities;
• Experience recording and interpreting minutes of meetings required;
• Demonstrates ability to effectively prioritize and organize multiple projects with strict deadlines;
• Demonstrated tact, diplomacy and confidentiality;
• Exceptional follow-up skills;
• Self-directed and able to work effectively with minimal supervision;
• Effective organization and time management skills;
• Able to meet the physical demands of the position which requires frequent sitting, standing, bending, and reaching;
• Exemplary employment and attendance record required.
• Demonstrates competency in chosen role; consistently demonstrates knowledge and expertise in professional practice and hospital-based standards
• Demonstrates caring and respect; treats each and every coworker, patient or family member with understanding and kindness and hold in high regard and respond appropriately to the needs of self and others
• Demonstrates fiscal responsibility; to model a sound understanding of, and work within, the financial boundaries of Halton Healthcare Services funding

Responsibilities

• Coordinate and oversee the EAM preventative maintenance (PM) program for hospital equipment and rolling stock, including scheduling, tracking, and reporting activities.
• Maintain equipment inventories, asset records, and preventative maintenance schedules within the computerized maintenance management system (CMMS).
• Coordinate equipment and furniture repairs, service requests, warranty work, and maintenance activities across hospital sites.
• Liaise with internal departments and external vendors to ensure timely and effective service delivery.
• Monitor work orders and maintenance activities, ensuring quality standards, response times, and compliance with organizational policies.
• Support equipment and furniture-related projects, including procurement, installations, and site coordination.
• Prepare reports, maintain documentation, and provide administrative support to the Equipment & Asset Management team.
• Deliver training and support to team members on equipment management systems and processes.
• Assist with departmental operations, including meeting coordination, record management, process improvements, payroll entry, and communications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree