Coordinator, Data Management & Analysis

Bellflower Unified School District•Bellflower, CA

17h•Onsite

About The Position

Are you ready to transform student data into meaningful action? Join Bellflower Unified School District and lead the systems, reporting, and data initiatives that support informed decisions and improved outcomes for students across the District. Under administrative direction, the Coordinator of Data Management & Analysis maintains and manages the student information system and other data-related projects. The Coordinator is responsible for planning, coordinating, and implementing local policies and procedures related to the California Longitudinal Pupil Achievement Data System (CALPADS) and other assigned state and federal reporting systems to ensure compliance with mandated timelines for data reporting, overseeing and maintaining the student information system (Aeries), and overseeing the curriculum platforms, including CLEVER maintenance. The incumbent also assists other staff in the development, testing, implementation, and modification of all student data and integration and visualization systems to monitor and evaluate student progress.

Requirements

Knowledge of principles, methods, practices, and procedures of all aspects related to student information systems software, CLEVER protocols, California Longitudinal Pupil Achievement Data System (CALPADS) reporting requirements and applicable codes.
Knowledge of State Test Operations Management System (TOMS), Aeries, CLEVER, CCGI, and Data Integration and Visualization platforms.
Knowledge of Public K-12 school system operations and procedures.
Knowledge of Information and data systems related to public K-12 school systems.
Knowledge of Components, capabilities, and trouble-shooting methodologies for information systems software.
Knowledge of Various departmental functions, district organization, student data needs and student reporting requirements.
Knowledge of Federal and state student records requirements, timelines and updates.
Knowledge of Governmental reporting requirements, guidelines, regulations, and procedures associated with the reporting of student information.
Knowledge of Principles, methods, practices, and techniques related to research, data collection, analysis, interpretation, and statistical reporting.
Knowledge of Simple and complex mathematical procedures related to information systems and experience working with multiple, large datasets.
Proficiency and workplace experience using SQL, or a statistical analysis tool.
Demonstrated experience using Power BI, Qualtrics, or another similar data reporting and visualization software.
Ability to manage student data collection process specifically required for CALPADS.
Ability to navigate users, troubleshoot, and ensure efficient use of CALPADS.
Ability to perform data base extractions using various drivers to compile appropriate representations of information.
Ability to verify data entered by system users for accuracy and prepare technical written and oral reports.
Ability to review, audit, and verify data and various reports as required by the District and regulatory agencies.
Ability to problem solve and troubleshoot simple to complex anomalies in data management systems and relational database systems.
Ability to communicate effectively and professionally orally and in writing, and work cooperatively with students, co-workers, supervisors, management, and the public.
Ability to communicate and present information for purposes of training staff, preparing reports, and collaborating with all levels of district staff in the planning, integration and support of student data throughout the District.
Ability to provide technical support to student information system users with regards to system requirements, input needs, data entry requirements, and reporting requirements/guidelines; Identify system needs, requirements and perform tests for system upgrades and enhancements.
Ability to communicate complex and technical information in a simple and comprehensive manner to a variety of stakeholders.
Ability to understand and carry out oral and written instructions.
Ability to manage time effectively and feel comfortable with a large amount of autonomy.
Ability to maintain flexibility working with frequent interruptions and multiple changing priorities.
Ability to demonstrate effective interpersonal skills, including tact, patience, and courtesy.
Ability to establish and maintain effective and cooperative working relationships with others.
Ability to work effectively independently and as part of a team with minimum supervision.
Ability to maintain confidentiality with discretion of sensitive information.
Two (2) years of full-time experience implementing and maintaining data information systems, including at least one (1) year of progressively responsible experience managing and maintaining the California Longitudinal Pupil Achievement Data System (CALPADS).
Associate degree in Information Systems, Computer Science or other fields closely related to the job requirements of this classification from an institution of higher learning recognized by the Council of Higher Education Accreditation.

Nice To Haves

A Bachelor degree in Information Systems, Computer Science or a closely related field may substitute for one (1) year of the required experience.

Responsibilities

Ensures the accuracy and integrity of data entered by system users.
Ensures that assigned student information systems meet legal data confidentiality, audit, and archiving requirements.
Develops procedures and best practices resources related to CALPADS, and other assigned state and federal reporting systems, to assist users with meeting local, state, and federal compliance guidelines.
Develops and delivers trainings to district staff on the operation and maintenance of CALPADS data and data corrections, and other electronic state and federal reporting systems.
Works with internal and external stakeholders to design, develop, and submit data reports and coordinates the review of data and data corrections, and other electronic state and federal reporting systems.
Plans and implements training on all SIS modules, CLEVER usage, and other local curriculum and or data platforms using a variety of traditional and digital formats.
Imports and exports data files to assist personnel with various state and federal reporting needs.
Communicates in oral and written form with end users relative to system status and availability, protocols and policies for systemic use.
Serves as liaison between District personnel, administrators, outside agencies, and governmental organizations concerning assigned data processing and reporting functions and resolve related issues and discrepancies as needed.
Participates in assigned data reporting systems testing, including developing test plans, data, and procedures, to validate the accuracy of system output.
Communicates with sites and departments across the District to exchange information, resolves issues, and coordinate activities, as well as stakeholders regarding all assigned mandated reporting timelines.
Communicates updates, changes, and issues to applicable users.
Organizes, prepare, and conduct monthly meetings, trainings, and orientation sessions.
Develops documentation manuals dedicated to the most frequently used SIS modules, such as enrollment, attendance, reports, master schedules and create written procedure manuals to standardize SIS procedures.
Provides assistance and technical support to District and school site users.
Completes various local, state, and federal reports and works with staff in collecting required data.
Prepares a wide variety of written materials for documenting activities, providing reference, conveying information, and complying with established reporting requirements.
Maintains current knowledge of relevant legal and legislative mandated reporting requirements, and reviews and revises reporting policies and procedures to ensure compliance with local, state and federal guidelines.
Monitors CDE and other sources for changing and emerging technical and data requirements, and reviews and revises reporting policies and procedures to ensure compliance with local, state and federal guidelines.
Attends and participates in meetings and conferences to stay abreast of new developments in information systems, particularly in relation to regulations governing students information.
Advises senior management of operational processes necessary for accuracy and recommends policies, procedures, and/or actions on issues that relate to in assigned data reporting systems.
Participates in on-going SIS/technology/CLEVER and Data Visualization training and seminars to maintain current knowledge and skills in technological advancements and protocol related to SIS activities.
Assists in the preparation and maintenance of a variety of narrative and statistical reports, records, and files.
Performs other related duties as assigned.