Coordinator, Core Services Programs & Data

Core Civic•Brentwood, TN

4d•Onsite

About The Position

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. CoreCivic is currently seeking a Coordinator, Core Services Programs & Data. Come join a team that is dedicated to making an impact for the people and communities we serve. This position requires 4 days onsite in Brentwood, TN. The Coordinator, Core Services Programs and Data assists in the development, implementation, and administration of correctional programs, data systems, policies, and procedures. Creates and maintains document libraries, systems of record, and reports for all areas within the Correctional Programs department.

Requirements

High School diploma, GED certification or equivalent is required.
3+ years of experience in secretarial or administrative office work required.
Advanced training and experience in Microsoft Office applications is required.

Nice To Haves

Additional qualifying education at an accredited college, business school, or technical institute in office administration or an acceptable related field may be substituted for the required experience up to 2 years.

Responsibilities

Collects information related to program activity to include enrollments, completions, and general recordkeeping.
Assists with data entry and data quality checks as directed.
Compiles narrative and illustrated explanations of sample data for accreditation in licensure agencies.
Establishes systems to ensure compliance with filing deadlines and expectations of regulatory agencies.
Maintains resource materials, regulatory documents, and agency policies.
Compiles lists of substantive changes to legal, regulatory and compliance documents for distribution to corporate and field staff.
Ensures timely response to team and field staff requests for support materials, new curricula and regulatory documents.
Responds to technical issues and support requests regarding COATS.
Generates consolidated reports for corporate and facility use, when requested.
Maintains Core Services departmental intranet site.
Coordinates the collection of and preparation of data for multiple recurring reports, including monthly metrics.
Maintains various department databases, including PREA, re-entry, and chaplaincy.
Attends meetings and maintains and distributes minutes to participants.
Coordinates HR-related documents for reentry services team for holidays, PTO, and other personnel requests.
Updates and maintains team calendars to ensure availability and consistency in the department.
Processes and tracks payment requests and invoices, enters data into accounts payable and vendor management systems, and assists with monitoring and tracking the departmental innovations budget.
Coordinates the preparation and distribution of packages, materials, and mailings within the reentry services team.
Assists with travel coordination for team members as needed.