Coordinator, Contracts

NBCUniversal • Universal City, CA

10h • Hybrid

About The Position

The Coordinator, Contracts Administration will support the Contracts Compliance team with various administrative functions including, but not limited to, processing and administering invoices and payments for regulatory agencies, vendors and brokers, ensuring timely and accurate processing to the Department of ABC and County of Los Angeles. This role will provide a weekly update of upcoming expirations in our Contract Management System (“CMS”), and assist as needed with agreement abstracting and updating of ongoing reports used by the Legal and Business Affairs group. The Coordinator will also discover cost savings possibilities within existing and newly executed contracts, locate agreements that require tracking for various action items, and create cover letters and prepare legal correspondence and termination notices as supervised by the Associate Manager, Contracts Compliance. This role will manage the centralized email account for all legal and business affairs research requests, trademark filings, and fully signed agreements. Support will be provided for special projects as designated, such as creating documentation memorializing process changes due to Comcast auditing, assisting with basic legal research, and creating pitch decks by preparing PowerPoint presentations for legal training seminars, leadership functions, etc. The Coordinator will provide monthly updates of CityWalk Tenant activity to the parent company and track annual savings from CityWalk license payments. Additionally, this role will oversee the creation of CityWalk Notices of Non-responsibility for on-site construction, assist with expanding the tracking elements for contract obligations, and support on-site business unit compliance with theme park and CityWalk owned and operated licenses and permits. Records Management includes filing legal documents (hardcopy and electronic), preparing documents for storage, creating hardcopy files, updating the Master File List, and maintaining proper recordkeeping for all work.

Requirements

• Basic Microsoft Office skills (Word, PowerPoint, Excel)
• Strong planning and organizational skills
• Positive attitude and eagerness to learn
• Ability to foster interpersonal relationships and work well with others
• Ability to exercise discretion when working with highly confidential information

Nice To Haves

• Excellent organizational, verbal and written communication skills
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas
• Ability to work with and maintain confidential information
• Self-starter with ability to follow through with minimal supervision
• Works well in a fast past environment that requires a significant level of pivoting and multi-tasking
• Ability to work independently & meet tight deadlines
• Excellent interpersonal and communication skills with consistent follow up

Responsibilities

• Process and administer invoices and payments for regulatory agencies, vendors and brokers, ensuring timely and accurate processing to the Department of ABC and County of Los Angeles
• Provide a weekly update of upcoming expirations in our Contract Management System (“CMS”)
• Assist as needed with agreement abstracting and updating of ongoing reports used by the Legal and Business Affairs group (e.g., termination clauses for Leases) as well as providing, as requested, comparison and/or redlined documents for review
• Discover cost savings possibilities within existing and newly executed contracts
• Locate agreements that require tracking for various action items (options, payments, expirations, etc.)
• Create cover letters and prepare legal correspondence and termination notices as supervised by the Associate Manager, Contracts Compliance
• Manage the centralized email account for all legal and business affairs research requests, trademark filings, and fully signed agreements
• Support for special projects as designated (e.g., create documentation memorializing process changes due to Comcast auditing; assist with basic legal research), creating pitch decks by preparing PowerPoint presentations for legal training seminars, leadership functions, etc.
• Provide monthly updates of CityWalk Tenant activity to the parent company and tracking annual savings from CityWalk license payments
• Oversee the creation of CityWalk Notices of Non-responsibility for on-site construction
• Assist with expanding the tracking elements for contract obligations (including document retention triggers per corporate policy), discovering additional alert dates, payment terms and contact information
• Support to ensure on-site business unit compliance with theme park and CityWalk owned and operated licenses and permits issued by the Department of Weights and Measures, Treasurer and Tax Collector, the Department of Alcoholic Beverage Controls, and other
• File legal documents (hardcopy and electronic), prepare documents for storage, create hardcopy files, update the Master File List, and maintain proper recordkeeping for all work

Benefits

• medical, dental and vision insurance
• 401(k)
• paid leave
• tuition reimbursement
• a variety of other discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed