Coordinator, Contract Services
About The Position
The Coordinator, Contract Services, arranges and prepares standard contracts for the Client-Partners (e.g. construction, professional services). The incumbent determines Client-Partner needs, provides advice on appropriate procurement approaches, reviews Client-Partner documentation, and arranges for the preparation and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship.
Requirements
- College diploma in architecture, engineering technology or related field with four years’ relevant experience, or the equivalent
- Use applicable computer software and operating systems
- Apply project and risk management techniques
Nice To Haves
- Best practices, methods, trends and legislation in procurement
- DCC and Client-Partner procurement processes and procedures
- Government policies and trade agreements
- Project and risk management principles
Responsibilities
- Provide advice to Client-Partners on all aspects of procurement
- Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
- Prepare procurement documents
- Review tender submissions for compliance and facilitate proposal evaluations
- Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
- Negotiate contracts with proponents
- Respond to inquiries from bidders
- Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
- Prepare Notices of Proposed Procurement
- Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
- Ensure quality standards are met, in line with corporate and Client-Partner expectations
- Review and approve initiation and award of contracts, within delegated signing authority
- Participate, promote and sometimes lead procurement planning with Client-Partners
- Manage risk
- Other duties as assigned
Benefits
- 100% employer-paid annual sick leave, and health and dental premiums
- $400 wellness allowance to help cover expenses such as a gym membership
- $2,500 for mental health services on top of regular $2,500 paramedical coverage
- Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
- Life, accidental-death, and short-term disability insurance
- Enhanced inConfidence employee and family assistance program
- Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
- Flexible workplace options, including $400 allowance every two years, to support working from home
- Public-service pension
- Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
